What are the responsibilities and job description for the Operations Administration Safety and Sustainability Manager position at ASM Global-SMG?
Under direct supervision of the Director of Operations, the Operations Administration Safety and Sustainability Manager is responsible for administering safety programs for the venue, entering data into the Computerized Maintenance Management Software (CMMS), developing and implementing of sustainability programs and training, and assisting the center’s operations department and staff with numerous other administrative and support requirements.
Essential Duties and Responsibilities
- Facilitate the process of generating maintenance work orders to track maintenance in CMMS at the facility.
- Assist with documenting the cost of work performed on work orders in CMMS and ensure accurate data entry.
- Monitor and maintain CMMS work order records and ensure up-to-date accurate database maintenance.
- Provide regular reporting on the status of work orders.
- Generate work orders from incident reports, facility inspections and safety audits.
- Create and process purchase orders as assigned by Director of Operations.
- Set up, maintain, and organize department central files.
- Prepare department internal billing documents and event expense summaries.
- Distribute mail and parcels to relative departments.
- Maintain and order supplies for operations and engineering departments as directed by Director of Operations.
- Follow procedures for receiving ordered goods, including check in, inspecting items, and reporting findings to finance.
- Promote a positive safety culture in the workplace by providing support and guidance to management to proactively take action to reduce risk and protect people.
- Support management in the development and implementation of effective safety policies to address employee and client injury trends. Assist with identifying non conformances and deficiencies.
- Review work practices for compliance with safety programs and legislative requirements. Where required, assist management in correcting work practices and behaviors.
- Perform job site safety compliance inspections including hazard analysis, safe work procedures, reporting and recommendations.
- Participate in facility’s safety committee, including monthly safety inspections and audits.
- Maintain safety program files.
- Assist Operations Director in creating training materials using Corporate Best Practices.
- Assist Operations Director in creating and implementing safety policies and procedures for the Oklahoma City Convention Center.
- Support Operations and Safety teams in coordinating training programs for full-time and part- time employees to increase awareness of safety & security issues and policies.
- Adhere to OSHA NFPA, IFC and other applicable safety codes.
- Assist Director of Operations in preparing estimates for safety and ADA remodeling projects and repairs.
- Create monthly safety reports detailing safety inspections at the facility.
- Assist Operations management, as assigned, in the coordination of activities relative to construction contracts, city services, subcontractors and vendors.
- Communicating and helping to implement public health and safety guidelines.
- Develop and administer the facility EHS management systems including employee participation, employee health, hazard analyses, safety operating procedures, training, risk management.
- Facilitate compliance with facility, regional, corporate and regulatory environmental & Safety standards and guidelines through audits, inspections, recordkeeping and data documentation. Assist management with investigations, provide recommended s for corrective or preventative measures and maintain accurate records
- Develop and administer the facility sustainability program according to corporate guidelines, maintain records and evaluate impact, and conduct training.
- Develop formalize and implement policies for utilities and waste management including education and training to bring venue in line with corporate targets.
- Develop policies for sustainable procurement practices and guidelines for contractors to follow.
- Track utility use and record in corporate portal
- Report sustainability data via corporate portal.
- Other duties and responsibilities as assigned.
Supervisory Responsibilities
N/A
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- GED or high school diploma.
- Three years related experience and/or training in a similar role, preferably in the public assembly industry.
Knowledge, Skills and Abilities
- Demonstrate knowledge in maintenance and operational procedures, capabilities, industry terminology and event related services.
- Demonstrate strong analytical skills and data-driven thinking.
- Maintain a professional demeanor and energetic personality.
- Organize and prioritize work to meet deadlines.
- Possess skills in training.
- Communicate effectively in both oral and written form.
Certificates, licenses, registrations
- Company-provided OSHA 30 hour General Industry Safety & Health training to be obtained upon hire.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions of the job.
- Physical demands of this job include being able to get in and around the facility, lift, carry, move, work from various heights.
- Manual dexterity – regularly required to use hands & fingers to grasp and manipulate objects.
- Ability to reach with hands and arms.
- Ability to climb or balance and stoop, kneel, crouch, and crawl to access operational systems.
- May spend long hours walking or standing.
- Heavy lifting up to 50 lbs.
- May be exposed to moderate to extreme noise.
- May be exposed to moving mechanical parts in high precarious locations and outside weather conditions.
Computer skills
- Operate a personal computer using windows and Microsoft Office software and standard office equipment.
- Operate standard word processing and spreadsheet programs, ability to create forms, databases, and other documents.
- Solid experience with facility work order software such as Altum, Bigfoot, Micromain, or net facilities is a plus.
- Experience with Microsoft D365 is a plus.
Note: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply for our positions. ASM Global is a VEVRAA Federal Contractor.
