Operations and Safety Coordinator

POSITION:                           Operations & Safety Coordinator

DEPARTMENT:                 Operations

REPORTS TO:                     Facility Operations Manager

FLSA STATUS:                    Full-time, Salary, Exempt

Position Summary

The Operations & Safety Coordinator is responsible for supporting the Operations Department of U.S. Bank Stadium with administration and management duties.

Essential Duties & Responsibilities

• Assist in coordinating the setting up and striking of all U.S. Bank Stadium events including, but not limited to, NFL Football games, NCAA and High School baseball, concerts, dirt shows, exhibition shows, conventions and other event related set-up needs in and adjacent to the stadium
• Work with Event Managers / Coordinators to support event needs
• Work with both management and crew directly as well as being a liaison between them
• Process and track department purchases and budgets
• Coordinate details with vendors and suppliers to ensure documents, contracts, and tracking are in place.
• Coordinate scheduling with departments and partner companies to ensure planning for maintenance items and projects.
• Assist Operations Manager by tracking data in systems.
• Maintain equipment and inventory, including ordering all necessary supplies, materials, and maintenance as needed.
• Research solutions and vendors for projects.
• Gather information and data to track operational projects and conversions.
• Support the Director of Operations with capital/construction project management, budget, and procurement procedures.
• Manage safety/maintenance program to ensure building meets city, state, OSHA, and corporate requirements.
• Provide safety and operational training as required to the ASM staff
• Assist with building’s fire and life safety programs.
• Support incident investigations both internally and with the client as required by attending any applicable investigations and subsequent meetings, ensuring all individuals involved are treated fairly and with respect in accordance with safety policies.
• Make recommendations for improving health and safety in the workplace to increase productivity and reduce cost.
• Maintain a file on trained personnel who are authorized to use motorized facility equipment.
• Facilitates the Safety Committee. Plan, coordinate and execute meetings and all related issues.
• Facilitate and deliver all standard, job specific and ongoing training in safety and environmental awareness for all levels of the workforce and regularly verify the tasks are correctly executed.
• Create and implement safety polices and procedures.
• Facilitate timely completion of accident/injury reporting.
• Adheres to OSHA, National Fire Protection Association (NFPA), International Fire Code (IFC) and other applicable safety codes.
• Attend professional development training sessions as directed
• Other duties as assigned.

Supervisory Responsibilities

• Supervision of the Operations crew

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School diploma or GED certificate
• Experience in similar facility setting (sports and entertainment)
• 30-hours OSHA Training Preferred

Skills and Abilities

• Ability to manage complex logistics in support of large, public events maintenance and repairs.
• Ability to multi-task, work well under pressure, and meet deadlines in a fast-paced environment
• Ability to follow and give verbal and written instructions and communicate effectively with others.
• Skilled at maintaining effective working relationships with clients, employees, exhibitors, patrons, and others at the venue
• Ability to work flexible hours based on event schedule including evenings, weekends, and holidays
• Ability to work inside or outside environments as necessary.
• Capability to learn new software systems
• Willingness to learn new skills

Computer Skills

• Proficient with general office PC applications
• Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, Outlook, etc.   

Other Qualifications

• Must be age 18 or older
• Ability to work with a diverse workforce
• Friendly and courteous
• Maintain a professional appearance and grooming
• Willing to work nights and weekends (in line with events)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; climb up and down stairs; talk and hear. This position may require work inside or outside of the building, as needed by events.

The employee is occasionally required to stoop, kneel, crouch, or sit. The employee must occasionally lift and/or move up to 50 pounds. Employee will be asked to work at heights.