What are the responsibilities and job description for the Contract Administrator position at ASM Global?
Summary : ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for the Contract Administrator for ASM / Tucson Convention Center. Responsible for generating and coordinating event contracts, contract requirements, event files, deposits, invoicing and payments. Ensure compliance with City of Tucson and ASM policies.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Prepare event contracts to be sent to clients upon confirmation from Sales Department.
Prepare working event files for Event Management staff.
Manage event booking system to track contract status for client signatures, appropriate insurance coverages and initial deposits.
Record payments in booking software and master files.
Manage booking system and enter events per request.
Ensure contract compliance with City and ASM policies and procedures.
Ensure all final event invoices are in file.
Prepare client invoices for deposits and final payments.
Maintain master files, ensure all checklists are completed, signed and documents are in order.
Research and prepare analysis as required.
Prepare daily deposits for event payments.
Assist Finance Director with the collection of past due accounts.
Prepare records on an annual basis for records retention.
Other duties as assigned by TCC management.
Supervisory Responsibilities
This position does not have supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High School Diploma or equivalent.
At least one year of contract management experience.
Skills and Abilities
Strong customer service skills.
Strong mathematical skills.
Excellent oral, written and interpersonal skills.
Ability to organize, prioritizes schedules, work independently and follow procedures.
Computer Skills
To perform this job successfully, an individual should have good working knowledge of computer programs and internet applications.
Certificates, Licenses, Registrations
No certifications are required.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.
NOTE : The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM – Tucson Convention Center
260 S. Church Ave.
Tucson, AZ 85701
Applicants that need reasonable accommodations to complete the application process may contact 520-837-4759.
ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.
VEVRAA Federal Contractor
