What are the responsibilities and job description for the Facilities Coordinator position at ASM Global?
POSITION: Facilities Coordinator
DEPARTMENT: Facilities
REPORTS TO: Director of Facilities & IT
FLSA STATUS: Hourly - Non-Exempt
LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
THE ROLE
The Facilities Coordinator will assist the Director of Facilities and the Facilities Departments in providing administrative and operational support. This role ensures smooth department operations, maintains accurate records, and facilitates communication between staff, vendors, and other stakeholders.
Essential Dutes And Responsibilities Qualifications
Education And/Or Experience
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site
DEPARTMENT: Facilities
REPORTS TO: Director of Facilities & IT
FLSA STATUS: Hourly - Non-Exempt
LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
THE ROLE
The Facilities Coordinator will assist the Director of Facilities and the Facilities Departments in providing administrative and operational support. This role ensures smooth department operations, maintains accurate records, and facilitates communication between staff, vendors, and other stakeholders.
Essential Dutes And Responsibilities Qualifications
- Provides full administrative support to the Director of Facilities.
- Collects and maintains department work schedules.
- Manages the facility employee uniform program.
- Assists the Maintenance Program Manager with the Computerized Maintenance Management System (CMMS) Asset Essentials, including distributing preventive maintenance schedules, tracking work orders, and providing updates on overdue and completed work orders.
- Conducts material and supply price comparisons and analyzes utility usage based on events.
- Assists in maintaining inventory levels and budgets using computerized tracking systems.
- Prepares purchase orders for Facilities, Engineering, and Operations.
- Ensures timely correspondence on business matters and inquiries, displaying professional business acumen.
- Other duties as assigned.
Education And/Or Experience
- High school diploma or GED required; Associate degree (or equivalent) preferred.
- Minimum of 2 years of administrative experience reporting to a department head.
- At least one year of formal purchasing experience in a related setting.
- Experience in convention centers, hotels, or similar environments is a plus.
- Strong interpersonal and organizational skills.
- Ability to work independently with minimal supervision.
- Strong problem-solving skills using logic to identify key facts and explore solutions.
- Excellent written and verbal communication skills, with attention to proper grammar, spelling, and punctuation.
- Ability to interact professionally with all levels of staff and management.
- Strong attention to detail, efficiency, and resourcefulness.
- Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
- Flexible and adaptable in a fast-paced environment.
- Demonstrated ability to meet deadlines and manage multiple tasks effectively.
- Bilingual skills in English/Spanish preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) at an advanced level.
- Experience using office equipment such as computers, calculators, copy machines etc.
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site
