Facility Services Coordinator

D EPARTMENT : Operations / Maintenance / Administration

J OB T ITLE : Facility Services Coordinator

R EPORTS T O : Director of Operations

FLSA : Full-time Hourly, Non-Exempt

Pay Rate : $20-$25 per hour Depending on Experience

POSITION SUMMARY

Under the supervision of the Director of Operations : Types correspondence, performs administrative tasks such as filing, taking messages, collecting and reporting statistics, manages the set-up and breakdown of event-related utility service orders, and manages the ASM HRCC's ALTUM systems for the coordination and recordkeeping of all building repairs and services.

MAJOR RESPONSIBILITIES

• Creates and maintains spreadsheet databases for purchase orders and requisitions.
• Generates purchase requisitions and follows-up along the approval process.
• Facilitates the ordering of all back-of-house supplies once requisitions are approved.
• Oversees facility inbound orders to ensure accuracy and supply / order receipt.
• Follows up on any projects as directed by the Director of Operations.
• Assists with preparation for OSHA and ASM reports.
• Manages the set-up and breakdown of event related utility service order desks. Includes verifying vendors' needs during and prior to events to coordinate the ordering process.
• Places follow-up phone calls and / or emails to provide confirmation of payments for services.
• Builds rapport with clients by ensuring information on bill of sale is accurately recorded into spreadsheet / database.
• Assists with attending to the Reception desk and phone and console coverage as backup during the Receptionist's lunch, time-off, and as needed.
• Maintains department bulletin boards and assists with the planning & execution of facility internal functions for team members.
• Creates work orders by inputting accurate data into the HRCC's ALTUM and updates the work orders regularly to guarantee up-to-date information is recorded.
• Coordinates and schedules facility repairs and inspections and makes sure all details are recorded accurately and timely into the ALTUM management system.
• Coordinates the event-related internet needs with external partners for implementation.
• Responsible for the monthly reporting of all building utilities to include electricity, natural gas, water / sanitation, trash / recycling, and other items as requested.
• Analyzes and develops alternative solutions for operational projects, procedures, elements.
• Assists in the implementation of facility rules / regulations as they relate to policy.
• All other duties / responsibilities as assigned to assist with the function of the Convention Center.

WORKING CONDITIONS

Fast paced, multifunctional office environment where a professional business attitude and appearance is required.

KNOWLEDGE, SKILLS & ABILITIES

This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or to represent specific duties of any one incumbent. The knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training. ASM is an Equal Opportunity Employer M / W / V / D.

1610 Coliseum Drive

757-315-1610

Salary : $20 - $25