Production Coordinator

POSITION: Production Coordinator

DEPARTMENT: Operations

FLSA STATUS: Full-time/Salaried/Exempt

Summary

ASM, the leader in privately managed public assembly facilities, has an excellent and immediate opening for the Production Coordinator for ASM Global Jacksonville. The Production Coordinator will report to the Production Manager and will play a critical role in overseeing all production requirements for all ASM buildings. This position will be responsible for collaborating with building staff and promoters to ensure the smooth operation of all events, concerts and performances. This will include assisting in managing back of house requirements, overseeing crews, and the maintenance of all building equipment and assets.

Essential Duties And Responsibilities

• Oversee load-ins, set ups, show runs and strikes for all assigned shows and events across all ASM venues and facilities.
• Examples: national concert tours, arena sporting events, basketball, ice hockey, arena football, stadium style concerts and events, civic events, broadway shows, symphony performances, convention center events and shows
• Troubleshoot and correct production issues
• Interface with all show departments
• Interface with and direct union employees
• Able to read, edit and interpret all stage related drawings
• Work with Production Manager to implement the Production Event Order for each event
• Work closely with and coordinate with Facility, Event and Technology Managers to ensure that daily needs and event needs for the facilities are met, as well as ensuring all events, setups, and tear downs run smoothly
• Inspect conversions, construction and installation progress to ensure conformance to established specifications
• Assist in preparing event estimates
• Assist in processing payroll for IATSE Stage Employees
• Attend staff meetings. Develop and maintain a harmonious working relationship with staff and other departments
• Understand and interpret IATSE contracts, agreements, work rules and wages
• Provide for the training, safe working conditions and welfare of employees in accordance with ASM policies, union guidelines and applicable EEO and OSHA regulations
• Conduct frequent facility inspections and note deficiencies and supervise necessary action plans for remediation
• Assist with research and recommend equipment, tools, materials and supplies to fulfill the needs of the department
• Assist with special projects at and around the facilities
• Assist in overseeing activities of vendors, subcontractors, and city services.
• Utilize Computerized Maintenance Management Systems (ASM Maintenance) including comprehensive preventative maintenance system for facility
• Requires regular use of independent judgment when it comes to matters of importance without direct supervision and of great value or repercussion.
• All other duties as assigned
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must have attention to detail and ability to manage multiple tasks simultaneously
• Must have strong leadership, communication and organizational skills
• Work independently, exercising effective judgment and initiative, while also being part of a team
• Organize and prioritize work to meet deadlines all while working on multiple events
• Follow oral and written instructions and communicate effectively with others in both oral and written form
• Must have strong customer service and interpersonal skills
• Must be able to adapt to changes in the work environment, managing competing demands, frequent changes, delays, unexpected events, and can thrive in a fast-paced environment, capable of maintaining composure under pressure
• Must have the ability to train, plan, assign, and direct work and motivate union stage personnel
• Ability to read and comprehend blueprints, drawings and other related materials. This could include building drawings, show drawings and rigging drawings
• Understanding of live events, concert, theatre rigging knowledge, involving all aspects of production rigging
• Working knowledge of venue production related systems and infrastructure
• Examples: lighting consoles, audio consoles, counterweighted fly systems, orchestra pit lifts, electric chain hoists, etc.
• Proficient in AutoCAD drawing programs and Adobe Acrobat programs
• Highly proficient in Microsoft suite programs, Word, Excel, Outlook and OneDrive. Mobile devices such as cell phones, laptops and tablets.
• Familiar with terminology and procedures in the Sports and Entertainment industry
• FLA Class E Driver's License is required prior to appointment & must be maintained
• Ability to operate motor vehicles with gross vehicle weight ratings of 26,000 pounds or more such as bucket trucks
  
  

Education

Education and/or Experience

• 2-year minimum experience working in a performing arts center, theater, arenas, touring, event production required
• Knowledge of operations, maintenance and stage management
• Working knowledge of applicable OSHA, state and other work environment and safety regulations
• Working knowledge of fire and public safety systems
• Prior supervisor/managerial experience preferred
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

• Meet the physical demands of this job, which include being able to get in and around the facility (requires personal mobility), lifting, carrying, moving, climbing, working from various heights, and moderate to loud noises
• Moderate lifting, at least 75 pounds and/or strenuous working conditions
• Involves walking on ice, bending, stooping, climbing (inclusive of ladders), must be able to work from scaffolding, catwalks, lifts, etc. and at heights up to 160 feet
• Operate equipment such as light trucks, pallet jacks, forklifts, and other light power-driven equipment
• May be exposed to a high noise level for extended periods of time, related to event type
• This position occupies a windowless environment for possible extended hours during a shift
• Will require being outside during adverse weather
• Performing work through repetitive eye and hand coordination
• May include manual labor, moderate lifting and arduous working conditions
• Must be able to work extended and or irregular hours, including nights, weekends, and holidays
• Frequent travel between buildings will be required
  
  

Note:

The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

To Apply:

Apply at: www.jaxevents.com

Recruiter: Sonya Brown

ASM Global Jacksonville

300 A. Philip Randolph Blvd

Jacksonville, FL 32202

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Applicants that need reasonable accommodation to complete the application process may contact

904-630-3900

ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.