Procurement Manager - The Little Nell

Company Description

Owned and operated by Aspen Hospitality, the Little Nell, Aspen's only Five-Star, Five-Diamond, ski-in / ski-out hotel offers luxury services and unparalleled access to America's most famous mountain town. A Relais & Châteaux resort, the Nell is frequently recognized for its award-winning wine and culinary programs and dedicated service. The property boasts a variety of amenities, including two restaurants, three bars, a wine cellar and a speakeasy. The Little Nell is also home to the new The Nell Spa. During ski season, Nell guests have access to a slopeside ski concierge and numerous winter adventures. In summer months, guests enjoy lush gardens along with off-road adventures, stargazing, fly fishing and mountaintop yoga; plus, a pool, hot tub and health center year-round. The Little Nell has been acknowledged with numerous awards including being named a Forbes Five-Star hotel since 1995, a AAA Five-Star hotel since 1991, a Wine Spectator Grand Award winner since 1997, recognition as one of America’s 100 Best Wine Restaurants from Wine Enthusiast and frequently nominated for its Outstanding Wine Program by the James Beard Foundation. Coming in 2026, Aspen Hospitality will open its first Nell hotel outside of Aspen in New York City. Learn more at www.thelittlenell.com.

Job Description

Summary

Make your application after reading the following skill and qualification requirements for this position.

The Procurement Manager will support and coordinate the activities of the personnel engaged in purchasing and negotiation of materials, equipment, supplies and services within the hotel operation with the exception of food and wine, is responsible for planning, organizing, advising, helping direct when asked, communicating, and supporting activities related to the procurement functions to support the hotel operations.

The budgeted salary range for this position is $80,000 to $95,000. Actual pay will be dependent on budget and experience, all our salaried roles are eligible for bonus.

Job Posting Deadline

Applications for this position will be accepted until January 20, 2025.

Essential Job Functions

• Works directly with Aspen One Director of Purchasing to establish company-wide contracts.
• Designs and implements hotel purchasing policies, procedures and strategies.
• Supervises and provides functional direction to assigned personnel in achieving the above objectives.
• Prepares annual budget for the Purchasing Department.
• Develops annual purchasing objectives for directly supervised materials, products and services with the goal of reducing costs and improving service to internal customers.
• Searches applicable markets for best sources.
• Evaluates requests for quotation on materials, products, and services for hotel management.
• Prepares hotel specifications and uses competitive bidding in negotiating to achieve the best value for hotel purchases.
• Maintains, selects and removes vendors from the approved vendor list in conjunction with hotel senior management.
• Establishes and maintains effective communications with hotel department heads.
• Edits and reviews all contracts prior to approval by hotel General Manager.
• Responsible for inventory of stock in general storeroom (paper supplies and printed materials) and prepares purchase orders from inventories.
• Assists in month-end inventories.
• Maintains perpetual inventories on high volume operational supplies.
• Responsible for the cleanliness of the loading dock, dumpster, and receiving areas as well as ensuring traffic control outside these areas.
• Coordinates off site storage and participates in hotel storage reviews.
• Produces a daily Receiving Log and distributes to appropriate managers.
• Responsible for sending and receiving FedEx or UPS packages for guests.
• Oversees receiving of Sundeck and Aspen Mountain Club items.
• Inspects all storage locations to ensure product is being placed and rotated correctly.
• Communicates with department leads of any shortage, damaged, or refused items and makes plan to refill immediately.
• Tracks all items coming in and ensures they are attached to a PO and Invoice.
• Actively manages software including FedEx computer. Forwards bills of all guests UPS and FedEx daily to the Concierge Desk and distributes arriving packages as soon as they are received.
• Completes additional responsibilities as required.

Qualifications

Additional Information

Supervision Given and Received

Given : Exercises general supervision over Purchasing Staff. Assigns a variety of routine tasks, sets general expectations of results expected within company’s policies and procedures. Responsibilities include but are not limited to, interviewing, hiring, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Received : Works under general supervision of the Director of Operations. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.

Work Environment and Physical Demands

Job Benefits

This position is categorized as a regular full-time position eligible for the following benefits :

Enrollment dates differ across the various programs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority / Female / Disabled / Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com / employment / benefits-and-perks.

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster

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Salary : $80,000 - $95,000