Project Assistant

PROJECT ASSISTANT

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested

• General administrative support for company projects.
• Organize and maintain project files, filing system, and project communications.
• Provide data entry for projects.
• Track the status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports, and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Schedule and set up client interviews, presentations, and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintained data entry for the project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards
  
  

Requirements:

Candidate MUST be responsive, willing to start at 8 AM, be in the office for the complete duration of business hours and adhere to a professional environment.

Proficient in Microsoft Word, Excel, Access, and PowerPoint required.

Applicable Experience May Be Substituted For Education Requirements.

EEO/Minorities/Females/Disabled/Veterans