Human Resource Assistant (Temporary) Onsite

This Position is not eligible for remote or hybrid

Your Opportunity

Are you interested in being part of positive changes in child welfare services?

Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people. Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families.

Your Impact

The Human Resources (HR) Assistant provides clerical and administrative support to the HR Department in delivering programs, services, and activities in support of the entire employee “life cycle”. Areas of support and responsibilities include onboarding and new hire processing, HR system data entry, filing and management of employee records, and other related duties and project.

Your Skills and Duties

Essential Duties:

• Supports new hires and managers with the completion of applicant packets and new hire orientation process and documents.
• Provides guidance to new hires with completing all background clearance processes; tracks and follows up as necessary.
• Collects, reviews, and manages documents required to process Licensed Independent Contract Professionals (LIP, interns, and volunteers).
• Performs data entry of new hire data
• Tracks, files, and archives documents in the HR system and HR Intranet site.
• Completes and updates the I-9 binder.
• Monitors access to employee information to safeguards the security and integrity of employee records.
• Maintains the SharePoint SHPT and COVID-19 Vaccine Tracker.
• Responds to employment verifications.
• Scans, faxes, and makes copies of documents as requested.
• Runs reports from HR system or SharePoint site as needed.
• Processes and distributes HR department mail and faxes.
• Assists with department projects.
• Performs other duties as assigned.

Education & Work Experience

• AA degree or equivalent work experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Proficiency with Microsoft SharePoint or Content Management System desired.
• Strong organizational skills and ability to self-direct.
• Ability to present a professional demeanor and to work well under pressure.
• Ability to react to change productively and handle other essential tasks as assigned.
• Ability to maintain confidentiality at all times.
• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility, i.e., Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL, and clean driving record.

Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The noise level in the work environment is usually quiet and, at all times is within safe OSHA standards.

Communication

• Ability to communicate clearly and effectively, verbally and in writing, with clients, staff, and partners.
• Ability to listen actively and clearly to intake and comprehend the needs of clients, follow instructions, or to collaborate effectively with partners.
• Ability to comprehend, follow, and clearly convey information to others.

Physical Activities

• Ability to work on premise in the office.
• Ability to sit, stand, walk, and climb stairs.
• Ability to operate a telephone, cell phone, copier, computer and other office equipment as required.
• Ability to handle or manipulate objects, materials, tools, and operate controls.
• Ability to reach for stacked products, store and retrieve file boxes on high shelves.
• Ability to push, pull, lift and/or carry as much as 25 lbs.
• Ability to remain in a stationary position and work on a computer for up to 40 hours per week.

Compensation: $23-$25

EEO/AA

Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.

Pay Rate: $23.00 - $25.00 Hourly