What are the responsibilities and job description for the Program Manager, Assessments and Academic Data Compliance position at Aspire Public Schools?

Description

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

JOB SUMMARY

The Program Manager, Assessments and Academic Data Compliance will lead the strategic development and oversight of assessment programs across Aspire LA's 11 TK-12 schools. This role ensures that assessment processes align with state and federal compliance standards, including California Department of Education (CDE) requirements, and supports the reporting needs of school leadership and authorizers. The position will also guide data-driven decision-making and ensure that academic data is effectively utilized to improve student outcomes.

ESSENTIAL FUNCTIONS :

Assessment Strategy and Implementation

Develop and lead the execution of a comprehensive assessment strategy that aligns with organizational goals and state requirements.
Analyze assessment data through the lens of Aspire's values, focusing on supporting student growth and addressing the needs of students impacted by marginalization and disenfranchisement, with an understanding of their intersectional identities, to inform and develop strategies that address those needs.
Manage and maintain the organization-wide assessment calendar to ensure the timely administration of assessments across all schools.
Ensure the assessment windows align with Board reporting deadlines and communicate any necessary changes with Home Office Operations.
Collaborate with school leaders to ensure assessments are administered consistently and in compliance with internal protocols and external regulations.
Support schools in achieving a minimum of 95% assessment completion and monitor progress to ensure accountability.

Data Compliance and Reporting

Monitor compliance with state, federal, and charter authorized regulations, including data submissions to the California Department of Education and other regulatory bodies.

Oversee compliance processes for Multilingual Learner (MLL) programs, including Reclassification to fluent English proficient and English Language Proficiency Assessments for California.

Manage academic data reporting and analysis, ensuring timely, accurate and clear communication of results to the board and other stakeholders.

Report all assessment data to authorizers and stakeholders, maintaining data integrity and compliance.

Track and ensure compliance with all state and federal reporting requirements, including the submission of key data metrics and performance indicators to authorizers, the California Department of Education, and other regulatory bodies.

Data and System Management

Manage assessment systems to ensure accurate data collection, reporting, and compliance, with a focus on instructional and operational needs.

Create and improve protocols for assessment administration and data management, ensuring that systems are efficient and reliable.

Develop academic data visualizations and reports that provide actionable insights for leadership and guide instructional decision-making.

Train and support school leaders, coordinators, and staff in effective use of assessment systems, data analysis, and best practices for data management.

Additional :

Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

This position may also require periodic travel to school sites in order to interact with school leaders.

Perform other related duties as required and assigned.

QUALIFICATIONS

Competencies :

The Program Manager, Assessments and Academic Data Compliance must share Aspire Los Angeles' commitment to dismantling systemic racism and integrating the three A's (antiracism, academics, agency) into every aspect of the region's educational system and their role.

Strong understanding of California and federal regulations related to TK-12 education, including compliance reporting requirements. Familiarity with assessment tools and platforms (e.g., i-Ready, CAASPP) and data management systems.

Excellent organization skills to manage multiple task, deadlines and compliance requirements.

Strong verbal and written communication skills for effective reporting, training and collaboration with various stakeholders.

Ability to provide training and support to school-based staff and leaders.

Minimum education level :

Bachelor's degree in Education, Data Management or a related field.

Experience required :

3 years of experience in assessment management, data analysis, or educational compliance.

Experience within nonprofit or K-12 education sector, preferred.

Physical requirements :

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

Remaining in a stationary position, often standing or sitting for prolonged periods.

Moving about to accomplish tasks or moving from one worksite to another.

Assessing the accuracy, neatness and thoroughness of the work assigned.

Communicating with others to exchange information.

Repeating motions that may include the wrists, hands and / or fingers.

Work authorization requirements :

Clear the Department of Justice background screening

Authorized to work in the United States

Provide health (TB) clearance (renewed every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom / school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation for years of experience in the role- $90,000- $115,000

EEO STATEMENT

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

We are an at-will employer, this does not constitute a contract for employment. My offer letter will include a link to my job description.

Salary : $90,000 - $115,000

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