What are the responsibilities and job description for the Director of Event Planning position at Aspire Tour?

Aspire Tour is the largest business tour in the country, offering insight from industry-leading speakers, business strategy and development, tax-free retirement education, and non-profit charitable giving. Our mission goes beyond traditional business success; we are dedicated to enabling our customers to “Create, Keep, and Protect” their wealth.

Aspire is looking for an energetic and detail-oriented Director of Event Planning who is responsible for overseeing venue contracting and event planning processes to ensure the seamless execution of live events. This role includes negotiating venue contracts, managing vendor relationships, and directing event planning such as logistics, food and beverage (F&B), staffing, and amenities. The Director serves as the primary point of contact for venue contract fulfillment, on-site event management, and team coordination, ensuring all events meet the company’s quality and efficiency standards.

Do you Aspire for more? Then apply! We would love to receive your resume to join our dynamic team and be a driving force in reshaping the future of financial and business education.

Key Responsibilities :

Manage venue options and negotiate terms that align with event needs and budgets
Act as the main point of contact, internally and externally, for all venue-related inquiries
Develop and manage event planning and execution (F&B menus, staffing, and amenities)
Direct event staffing plans, ensuring efficient workflow and excellent event execution
Ensure timely submission of contracts, deposits, and other necessary documentation
Work closely with internal teams, including production, logistics, and marketing, to ensure venue requirements and specifications are communicated and disseminated
Plan event schedules for internal and external teams to ensure seamless operations
Attend site visits and venue walkthroughs to confirm suitability and address any concerns
Foster a collaborative and positive team environment, promoting creativity and innovation

Qualifications :

3 years of experience in live event planning, years in a leadership role preferred

Proven success in managing large-scale events, from planning to execution

Confident and assertive leadership abilities with experience managing diverse teams

Strong negotiation skills and familiarity with venue contracts and terms

Excellent organizational skills with the ability to manage multiple projects and deadlines

Understanding of event production elements, including AV, lighting, staging, and rigging

Exceptional written and verbal communication skills

Knowledge of local and national venue options is a plus

Compensation :

Salary : $70,000 - $90,000

Benefits :

Healthcare, vision, and dental insurance w / company contributions

Long-term disability insurance covered by the company

PTO and paid holidays

Employee Assistance Program through ADP

Employee access to our various products and services

Location : In-person, Ponte Vedra, FL 32081

Status : Full-time

Schedule : M-F, 9-5 office schedule, flexibility for travel (15%) and weekend events.

Salary : $70,000 - $90,000

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