What are the responsibilities and job description for the Administrative Assistant position at Asplundh?

Description

Administrative Assistant II

As an Administrative Assistant, you are responsible for providing administrative support to both Managers and Supervisors.

Job Type : Full-Time , Non-Exempt

Pay : Competitive Hourly

Benefits :

Medical, dental and vision coverage starting day one
Retirement plan
Company-provided life insurance
Supplemental life insurance with spouse and child coverage options
Choice of voluntary Aflac supplemental insurance programs
Long-term disability
Pre-paid legal plan
Employee Assistance Program (EAP)
Paid time off
Paid holidays
Various employee discount programs and resources

Essential Functions & Responsibilities :

Contracts / Subcontracts / Change Order.

Set up new contracts / subcontracts using accounting software.

Processing Purchasing Cards.

Answer calls when the calls are returned to the operator.

Scheduling drug testing for new employees.

Setting up new employees in accounting software.

Print Certified Payrolls weekly for signature.

New Hires / Arrange interviews for local supervisors.

Issuing CDL paperwork for new drivers.

Schedule CDL testing.

Issuing Safety Equipment / Supplies / Reorder as required.

Preconstruction paperwork.

Scheduling company events.

Additional duties as assigned.

Minimum Qualifications :

Must be 18 years of age or older.

Strong verbal and written communication skills.

Strong attention to detail.

Strong interpersonal and customer service skills.

Ability to work well with all team members.

Highly organized, flexible, and dependable.

Ability to use general office equipment.

Good Attendance is required.

Education & Experience

High School Diploma or GED equivalent preferred.

Minimum of two years’ experience in an office support role, with human resource experience preferable.

Proficiency with Microsoft Office and Outlook.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and / or MVR check.

License & Certifications :

Driver License Preferred but not required.

Travel Requirements :

Physical Requirements :

RARE (less than 10%) : walking, kneeling, squatting, crawling, seeing distant, climbing on / off truck, climbing, lifting over 10-50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.

OCCASIONAL (up to 33%) : standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs

FREQUENT (up to 66%) : sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range

CONTINUOUS (up to 100%) : seeing

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security / U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Benefits

We offer a competitive benefits package that provides a foundation of support for the health, safety, and security of you and your family. We are proud to extend a broad selection of benefits to meet your needs—and medical, dental, and vision benefits start on the first day of employment.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security / U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note :

All job offers are subject to pre-employment drug screening and a background check.

Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies : We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment / staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

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