Learning & Development (L&D) Administrative Assistant

Under the direction of the Sr. Director of L&D this position is responsible for assisting management and team members on various administrative and department projects throughout Human Resources, with a focus on the services provided by the L&D team.

1.       Provide professional and effective administrative support to the L&D team and HR Shared Services, including scheduling training sessions, booking venues, and managing logistics.

2.       Act as the primary point of contact for visitors and internal clients. Handle inquiries from employees and managers.

3.       Organize and schedule appointments, planning meetings, and taking minutes.

4.       Research L&D practices to meet organization, departmental, and individual development needs.

5.       Assist with monthly shareholder and employee statistic reporting process and other regular or ad hoc reports.

6.       Assist with preparing and scheduling training.

7.       Assist with preparing flyers, mailers, and other marketing materials.

8.       Attends events on behalf of L&D.

9.       Provide administrative support for the Department including ordering supplies and greetings guests.

10.   At the direction of supervisor, develop and draft content, communications, illustrations, and presentations to effectively present information.

11.   Assist with special projects, as assigned.

12.   Travel to annual shareholder meetings, conferences, and offsite events.

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

·         Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

Composure

·         Is cool under pressure and can handle stress. Can be counted on to hold things together during tough times. Is not knocked off balance by the unexpected.

Self-Development

·         Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.

Learning on the Fly

·         Learns quickly when faced with new problems and changes. Experiments to find solutions and enjoy the challenge of unfamiliar tasks.

Functional/Technical Skills

·         Has the functional/technical knowledge and skills to do the job at a high level of accomplishment.

1)      High school diploma or equivalent.

2)      Three (3) years of related administrative experience with increasing responsibility.

3)      Strong working knowledge of MS Office products (including Excel), DocuSign, Adobe, Adobe Professional, Canva and similar programs and willingness to become proficient in same.

4)      Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.

5)      Knowledge, understanding and sensitivity to the Iñupiat culture.

6)      Current driver’s license with an acceptable driving record.

7)      The ability to speak and understand the Iñupiaq language is important and preferred.

8)      Experience in graphic design or communications preferred.

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, or legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top administration, public groups, or boards of directors.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel.  The employee is occasionally required to stand, frequently walk, climb, balance, and occasionally taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job includes the ability to use close vision, distance vision, peripheral vision, depth perception and adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting.  The noise level in the work environment is usually moderate. On occasion, the incumbent is required to work alone at various times during the day or night. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, occasionally be exposed to wet or humid conditions, may frequently be exposed to extreme cold, and occasionally exposed to extreme heat and may be required to travel in small and large commercial aircraft.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.