What are the responsibilities and job description for the Records Analyst position at ASRC Federal?
ASRC is looking for a Records Analyst to support the ongoing operations of the customer’s Records Program, ensuring comprehensive management of digital and hard copy records throughout their lifecycle. This role will ensure compliance with NARA and other Federal laws and regulations and manage records in various formats such as digital files, paper copies, electronic systems, databases, spreadsheets, microform, and other media.
Key Responsibilities:
Manage the lifecycle of physical and electronic records effectively.
Ensure electronic records are labeled by their records type and align with the customer schedule.
Recognize and purge duplicate electronic records in Content Server.
Verify that current electronic documents in Content Server have been converted to digital format in accordance with Electronic Records Management.
Ensure the Quality Management Plan and Project Plan are reviewed and updated in compliance applicable laws
Actively participate and collaborate on all records management matters.
Provide assistance with the annual examination of File Plans and necessary adjustments, including potential reformatting.
Assist with the annual submission of the Essential Records Program Review and Assessment by consolidating input from field sites.
Aid in fulfilling the annual requirement for Electronic Information Systems, working closely with system owners to ensure updates to Electronic Information Systems as necessary.
Implement and configure records management settings within existing electronic recordkeeping systems, including records series identifiers (RSIs), RSI schedules, classification, dispositions, and table maintenance functions.
Create drafts, organize slides, incorporate animations, and convert training materials into video format.
Digitize permanent physical records based on their record type, record retention schedule, and in compliance with other applicable laws.
Qualifications:
Experience supporting the operations of records programs, ensuring compliance with customer recordkeeping requirements.
Ability to digitize hardcopy records and address issues identified during the quality control process.
Skilled in performing complex searches to support compliance, legal, audit, and discovery requests.
Proficiency in working with records classifications and collection quality control.
Capability to determine appropriate description, retention, and disposition of records in a timely manner.
Experience managing and updating file plans.
Ability to maintain detailed inventories of records holdings, including electronic and hard copy formats.
Proficiency in accurately indexing records in identified collections.
Knowledge of records retrieval processes and ensuring appropriate procedures are followed.
Ability to assist with the creation of electronic data file capture and management process work controls.
Experience preparing training materials and reports.
Ability to determine needs for managing legacy and electronic records.
Skilled in managing the physical storage of inactive records.
Knowledge of essential records program activities.
Experience with the implementation of M365 Records Management for electronic records.
Successful candidate is subject to a background investigation by the government and must be able to meet the requirements to hold a position of public trust.
A
