What are the responsibilities and job description for the Administrative Assistant position at Asset Staffing?
MAJOR FINANCIAL FIRM IN PURCHASE, NY-WESTCHESTER COUNTY SEEKS EXECUTIVE ADMINISTRATIVE ASSISTANT FOR TOTALLY ONSITE LONG TERM CONTRACT ROLE :
The hours for this role are 8am-5pm
ROLE :
Extensive telephone coverage for Managing Directors : answer phones, take accurate messages, know executive’s whereabouts at all times, handle urgent / confidential calls with appropriate judgment
Calendar maintenance for meetings, events and / or conference calls
Coordinate travel and lodging including the submission of any expenses associated with travel or client visits
Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
Provide backup support for colleagues during vacation / sick days, and assist as needed with other office needs
REQUIREMENTS :
Strong attention to detail as well as solid organization / time management skills
Able to work in a fast-paced environment and handle multiple tasks concurrently
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Concur proficiency a plus
Administrative / executive assistant experience
Reliability is a must as well as the ability to work from 8am-5pm onsite
