Facilities Coordinator

Job Description :

The Job / What You'll Do :

This person will be joining the Facilities team which is responsible for Managing and Maintaining Offices.

This is a full-time position in our Concord, CA office with a hybrid work schedule.

Responsibilities :

Help maintain internal standards for facilities; furnishings, fixtures, and equipment.

Execute all administrative tasks. Included but not limited to ordering and restocking of office and break room supplies on all floors, and office equipment (Coffee Brewers, Fountains, Copiers, Printers, etc.)

Assist with the maintenance of owned and leased facilities equipment including Coffee Brewers, Soda Fountains, Appliances, Printers, and Copiers, as well as submitting work order tickets to building management

Assist with managing the Facilities ticketing system, by responding to work orders for facility needs, reports, and emergency assistance

Assist with the coordination of office moves and relocations as needed. Including but not limited to assisting with the coordination of removal of furniture, data / network cabling, schedule cleaning, construction, and vendor walkthroughs

Assist with coordinating company events and activities to maintain company morale. Contact venue, set up contract, order food / supplies, gifts, etc.

Maintain oversight on conference rooms, conference room scheduling, break rooms, and common areas, coordinating with building management, and AssetMark Leaders / Associates

Assist with periodic reward and recognition in support of AssetMark Associates

Act as Safety Floor Warden; maintain ownership of the office AED devices, checking batteries and ordering replacements, as well as assisting in the Safety Training Program

Work with property management representatives, including forwarding important building notices / communications via email to staff, and creating tickets for various Service requests for the office

Assist with Onboarding / offboarding badge requests in the security system and running reports

Manage Pavillion Space requests and calendaring

Administrative Duties such as c alendaring & scheduling, c oordinating incoming / outgoing mail and parcels , and g uest / visitor calendaring

Serve as backup for front desk position when they are away from their desk (breaks, Lunches, PTO, Misc.)

Assist with logistic support for meetings (e.g. stocking mini-fridges, placing work orders for Janitorial services, etc.) as requested

Manage High-traffic front-desk reception area

Maintain control over sign-in and temporary badge access, answering general phone calls, and managing general office supply function in support of the operation

Other duties as assigned

Knowledge, Skills, and Abilities :

Knowledge of how to set up office systems and procedures

Time management skills

Multi-tasking skills

Education & Experience :

Proficiency in Microsoft Office Suite with an emphasis on Outlook, and Excel

Excellent verbal and written communication skills

Ability to work independently and re-prioritize when necessary

Compensation : The Base Salary range for this position is between $62,000-$66,000.

This information reflects a base salary range that AssetMark reasonably expects to pay for the position based on a number of factors which may include job-related knowledge, skills, education, experience, and actual work location. This position will also be eligible for additional variable incentive compensation and competitive benefits.

Candidates must be legally authorized to work in the US to be considered. We are unable to provide visa sponsorship for this position.

Who We Are & What We Offer :

AssetMark's mission is centered around helping financial advisors make a difference in the lives of their clients. To help them do that, we aim to provide advisors with holistic support. We offer compelling technology that facilitates a better client experience, consulting services that ensure advisors' businesses are running at their best and a comprehensive suite of investment solutions. AssetMark's platform empowers advisors to provide the highest level of service possible to their clients.

AssetMark's culture is driven by our mission and connected by our values; Heart, Integrity, Excellence and Respect. You will join a team that lives these values every day by doing the best and what is right in all we do and encouraging different ideas for continual success and innovation. Additionally, we offer a wide range of benefits to meet the needs of our team members and their families.

• Flex Time Off or Paid Time / Sick Time Off
• 401K - 6% Employer Match
• Medical, Dental, Vision - HDHP or PPO
• HSA - Employer contribution (HDHP only)
• Volunteer Time Off
• Career Development / Recognition
• Fitness Reimbursement
• Hybrid Work Schedule

As an Equal Opportunity Employer, AssetMark is committed to building a diverse and inclusive workplace where everyone feels valued.

Salary : $62,000 - $66,000