What are the responsibilities and job description for the Assistant Project Manager position at Assets, Inc.?
Are you passionate about creating a positive impact in your community? Do you thrive in dynamic environments where no two days are the same? If so, we have the perfect opportunity for you! The Assistant Project Manager position is FT 30-40 hrs/wk $19.50 per/hr
Our competitive benefit package includes:
- Generous leave policy
- Generous amount of paid holidays per year
- Employer paid Medical coverage for full-time employees
- 401(k) Plan with employer percentage match
- Education Reimbursement and Employee Assistance Program
Position: Assistant Project Manager
Location: Commissary
Company: Assets, Inc.
About Us: At Assets, Inc., we are dedicated to empowering individuals and enhancing lives through our core values and mission. We believe in fostering a supportive and inclusive work environment where everyone can thrive. As an Assistant Project Manager, you will play a crucial role in ensuring the smooth operation of our service contract sites, such as janitorial and food service, while making a meaningful difference in the lives of those we serve.
What You'll Do:
- Support and Assist: Work closely with the Project Manager to oversee daily operations and ensure services meet contract standards.
- Supervise and Train: Provide guidance, mentoring, and training to site employees, fostering a positive and productive work environment.
- Liaison Role: Act as a bridge between the contract site, customers, and Assets, Inc. management, ensuring clear and consistent communication.
- Hands-On Work: Perform direct labor tasks, including janitorial duties, while adhering to safety rules and established parameters.
- Problem-Solving: De-escalate verbally or physically aggressive situations according to identified procedures and individual client protocols.
- Administrative Tasks: Handle various administrative responsibilities, including quality control reports, supply inventory, incident reports, and more.
Why You'll Love This Job:
- Impactful Work: Make a real difference in the lives of individuals with disabilities and contribute to their employment opportunities.
- Dynamic Environment: Enjoy a varied schedule and the opportunity to work at multiple designated sites.
- Team Collaboration: Be part of a supportive team that values open communication and proactive relationships.
- Growth Opportunities: Participate in ongoing training and development to enhance your skills and advance your career.
Qualifications:
- High School Diploma or G.E.D. required.
- Two (2) years of janitorial (or related) experience and/or training with a minimum of six (6) months of supervisory experience.
- Strong communication skills and the ability to read and interpret documents such as safety rules and procedure manuals.
- Basic mathematical skills for tasks such as computing rates and interpreting graphs.
Ready to Join Us? If you're ready to take on a rewarding challenge and be part of a team that values your contributions, we want to hear from you! Apply today and help us continue to make a positive impact in our community.
Full job description
In accordance with Assets, Inc. core values and mission, the Assistant Project Manager supports and assists the Project Manager with the daily operations of a designated service contract site (ex: janitorial, food service, etc.). This position is responsible for a variety of aspects of the contract site including, but not limited to: ensuring services are provided according to contract standards, supply purchasing, ensuring adequate support services, providing supervision and training to site employees, and serving as a liaison between the contract site and the customer. The Assistant Project Manager provides direct labor according to company safety rules and established parameters.
This position may require de-escalating verbally or physically aggressive individuals according to identified procedures and individual client protocols.
Essential Duties and Responsibilities
- Adheres to and demonstrates Assets, Inc. core values, mission, policies, procedures, and compliance plan in the performance of all aspects of this position.
- Monitors service delivery and ensures that all daily and periodic tasks are completed as scheduled and according to specified quality standards.
- Assists the Project Manager with developing contract operations and schedules.
- Monitors the use of supplies and equipment. Requests or purchases additional supplies as needed using established departmental/site procedures. Ensures preventive maintenance is performed as needed on all janitorial equipment. Schedules service work as needed.
- Provides supervision, guidance, mentoring and training to frontline workers and Project Supervisors according to the organization’s policies, identified procedures and applicable laws.
- Assists with the Supported Employment and Ability One program coordination and strives to enhance employment opportunities for people with disabilities. This includes, but is not limited to:
- Participates in individual support plan meetings, implements plans and documents individual's training progress.
- Provides assistance to contract site team in case management, data collection and Individual Support Treatment Plan (ISPT) development.
- Ensures site documentation, practices and support services comply with Medicaid standards and adhere to individual support plans (ISP).
- Maintains consistent communication with job coaches, case managers and guardians/care providers.
- Works with and provides support to individuals with mental illness or developmental disabilities.
- Conducts time studies.
- Ensures transportation for employees as required.
- Responsible for the accurate and timely completion of all necessary paperwork required by the department or Assets, Inc. This includes, but is not limited to:
- Quality Control Reports
- Task Completion Reports
- Supply Inventory
- Service Notes
- Incident Reports
- Payroll/Time Sheets and Attendance for all site employees
- Time Studies/Performance Measurement
- Mileage Forms
- Supervisory Files
- HR Forms and Documentation
- Increases safety awareness and actively promotes safety at the contract site. Provides safety training and hazardous chemical communications training to site employees. Ensures site safety rules are followed at all times and reports safety hazards or violations immediately.
- Performs direct labor (hands-on cleaning/janitorial) duties according to company safety rules and established parameters.
- Maintains regular, consistent and open communications with the Project Manager about the well being of the contract site, site challenges or concerns, suggestions, customer complaints, employee issues, etc.
- Develops and maintains pro-active and assistive relationships with the customer, Assets management, site employees and served individuals and their family members.
- Serves as liaison between the contract site, Assets, Inc. management and the customer in the absence of the Project Manager.
- Completes all trainings required for this position. Actively participates in required site and company meetings.
- May be required to work at multiple designated work sites or may be reassigned as needed to other contract work sites.
- Works a varied schedule, to include work outside of normal week hours.
- Assists in or individually de-escalates verbally or physically aggressive individuals according to identified procedures and individual client protocols.
- Performs other duties as assigned by supervisory personnel.
Supervisory Responsibilities
Provides supervision, mentoring and training to site employees. Ensures a safe, secure and comfortable work environment for employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include, but are not limited to:
- Assisting Project Manager with interviewing and hiring
- Providing orientation/on-the-job training to new staff and monitoring on-going individual and team training needs
- Planning, assigning, and directing work
- Consulting with staff on a regular basis
- Assisting Project Manager with team meeting facilitation
- Conducting time studies/performance measurement
- Appraising performance
- Assisting Project Manager in rewarding and disciplining employees
- Addressing complaints and resolving problems
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representatives of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- High School Diploma or G.E.D. required.
- Two (2) years of janitorial (or related) experience and/or training with a minimum of six (6) months of supervisory experience required.
Language Skills: Ability to read and interpret documents such as safety rules, Material Safety Data Sheets, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees or organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Certificates, Licenses, Registrations: Alaska driver's license and insured vehicle required. Must be able to pass a criminal background check under the state regulations. Proof of driver’s license, insurance and educational credentials must be presented at time of hire.
Desired Skills and Abilities
- Previous working experience and specific technical knowledge related to the service industry (especially in the janitorial or food service areas).
- Possess a thorough knowledge of skills and techniques used in service industry.
- Able to work with minimum supervision.
- Proficient working with computers.
- Good written and verbal communication skills.
- Demonstrated ability to be flexible and work in a dynamic team environment.
- Able to maintain client confidentiality at all times.
- Ability to establish and maintain effective working relationships within the company, site and contract.
- Ability to relate to and coordinate diverse groups of people.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The Assistant Project Manager must be able to de-escalate verbally or physically aggressive individuals according to identified procedures and individual client protocols.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and toxic or caustic chemicals. The employee is occasionally exposed to high, precarious places; fumes or airborne particles; outside weather conditions; risk of electrical shock; and vibration. The noise level in the work environment is usually moderate, however may become very loud on occasion. May be exposed to physical and verbal altercations with individuals served.
Assets, Inc. is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, protected veteran status, genetics, or any other category protected under applicable law.
Salary : $20
