What are the responsibilities and job description for the Activities Manager position at Associa?
Associa is hiring an Activities and Communications Manager for its HOA community in Dumfries, VA.
Daily responsibilities;
- Performing the administrative duties within the HOA office, which include but not limited to answering phone calls, e-mails and in person visits.
- Updates and maintains tracking logs and spreadsheets (i.e., calendar, board listings, C3 information etc.)
- Maintains and updates community websites.
- Create newsletter, collect advertisements, write articles, and all other newsletter duties.
- Assists with registration and welcome packet.
- Responsible for the entire rental processes, collecting contracts, obtaining checks, providing rental code, etc.
- Act as liaison and attend meetings with Social Committee and other Committees as assigned by Manager.
- Coordinates community events for all associations, supplies, food, beverage, contracts as it pertains to events, and maintains event tracking spreadsheet, etc.
- Coordinates all logistics, refreshments, registration attendants, etc.
- Coordinate special cleanings after/before events and rentals as necessary.
- Prepare appropriate RFP's for activity related events, and stay within allocated budget.
- Orders and coordinates installation of community signs to advertise events.
- Create Flyers to advertise and promote all HOA communications.
- Responsible for regular community e-mail blasts.
- Assists with supply orders for clubhouse, pool house, etc.
- Updates and maintain bulletin boards, and sandwich boards.
- Handles overflow of incoming calls.
- Provides help with front desk gym coverage and badge printing.
- Other duties as assigned by HOA Manager and/or General Manager.
- Strong costumer service, friendly and professional attitude.
- Able to perform administrative tasks.
- General office and computer skills, including word, excel and Microsoft Outlook required.
- Able to work effectively and positively and professionally with residents and other staff members at all times.
- Excellent time management, customer service and problem solving skills.
- Must have strong attention to detail and organizational skills.
- Must be proactive, self motivated and a team player.
- Must have personal vehicle and be physically capable of running errands and running large scale events.
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