Administrative Assistant Intern

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000 team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Administrative Office Associate requires an individual that is internal customer-oriented and

can prioritize and multi-task at a quick pace. The primary duties for the Administrative Office Associate are to receive, and process print jobs, incoming and outgoing mail, scan, file, as well as assist with other administrative tasks.

Job Duties And Responsibilities

Duties include but are not limited to:

• Process incoming and outgoing mail
• Monitor and inventory Supplies
• Managing client electronic and hardcopy records
• Annual Filings
• Process new owner welcome packets
• Track HO6 insurance
• Mailing taxes
• Change of addresses and returned mail
• Vaulting and e-filing of various documents
• Process print jobs, scanning and faxing
• Other tasks as required
  
  

Knowledge And Skills

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Knowledge of company policies, procedures and forms at an expert level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
  
  

Requirements

• High School diploma or GED Required
• Associates Degree Preferred
• 0 – 3 years of directly related or closely related experience
• Minimum 2 years of supervisory or management experience
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.