What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT (PART TIME) position at Associa?
Job Description
The Dartmouth Group, an Associa company, is currently hiring a Part Time Administrative Assistant for its community in Boston, MA,https : / / www.thedartmouthgroup.com / .
Work Hours : 20 hours a week.
4) hours a day, (5) days a week :
Monday - Friday : 8am-12pm or 9am-1pm or 10am-2pm.
Daily responsibilities :
- Meet and greet homeowners, vendors, and contractors.
- Research and respond to inquires in-person, by phone, and email.
- Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
- Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
- Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
- Data entry, file documents, track information, and issue key FOBS.
- Send out HOA Violation notices to homeowners. Create and send out bimonthly newsletter.
- Mass email homeowners to update them on community events, monthly meetings, HOA Rules and Regulations, and status of maintenance performed onsite.
- Schedule and coordinate maintenance vendors and contractors onsite.
- Assist homeowners in making monthly payments. Mange bill pays and bill backs to homeowners.
- Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
Requirements
LI-PK1
Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000 team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .
