AP & Admin Clerk

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000 team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Accounts Payable Clerk/Administrative Assistant is an accounting and administrative support position in a fast-paced property management company. The accounts payable portion will be performed 80% of the time and administrative portion 20% of the time.

Job Duties and Responsibilities:

• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests. Updates homeowner and association information in the system and shared files.
• Relieves concierge/telephone operators on an as needed basis.
• Keeps work spaces organized and maintained, Alerts Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
• Enter, check and approve all invoices for payment for multiple communities.
• Perform basic invoice filing and check filings for multiple communities.
• Review and reconcile past-due outstanding invoices.
• Ensure invoices are processed for all communities.
• Verify amounts and codes on invoices.
• Ensure vendors are entered into the system and process any that are not.
• Other duties as assigned.
  
  

Requirements

• High School Diploma or GED required.
• 1 years of AP and clerical experience.
• Professional customer service skills.
• Perform calculations and analysis used in basic accounting.
• Evaluate, analyze and prioritize data in various forms and formats.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.