What are the responsibilities and job description for the Administrative Assistant (CLDP Department) position at Associated Asset Management (AAM)?
Job Details
Description
Position Summary:
Responsible for assisting the CLDP (Certified Legal Document Preparer) Department and Department Manager by ensuring that assigned tasks are completed in a specific time frame in which each task allows as well as being responsible for conducting research on the Internet and providing clerical and administrative support to the CLDP Department and Department Manager.
Position Responsibilities
Description
Position Summary:
Responsible for assisting the CLDP (Certified Legal Document Preparer) Department and Department Manager by ensuring that assigned tasks are completed in a specific time frame in which each task allows as well as being responsible for conducting research on the Internet and providing clerical and administrative support to the CLDP Department and Department Manager.
Position Responsibilities
- Maintains and up keeps accurate data in the company data base.
- Researches/locates deeds and liens on various websites.
- Mailing/emailing of documents daily.
- Digital recording of documents to the County Recorder’s.
- Sort, scan and distributes mail/documents daily.
- Data entry of various documents into company data base.
- Electronically filing documents as needed. (removed ARI)
- Creating/maintaining spreadsheets for department.
- Assists Department with special projects as needed.
- Performs other administrative duties as directed by Department Manager.
- Performs other related duties as directed.
- Ability to multitask, and prepare and process large amounts of legal document items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a high volume, fast-paced environment.
- Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.
- Ability to interact and work positively and effectively with staff at all levels.
- Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
- Utilizing a computer in an office setting.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
