SUMMARY:

The Budget Specialist, working in collaboration with the Director of Finance and ASI Department Directors, plays a key role in developing, implementing, and monitoring the annual operating budgets across various departments. Reporting to the ASI Director of Finance or their designee, this position ensures the efficient allocation of funds, identifies cost-saving opportunities, and provides strategic financial insights to leadership for optimizing financial performance. The Budget Specialist also prepares quarterly forecasts and financial reports to be presented to ASI senior management and to the University Budget Planning AVP and CFO.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Budget Planning and Development:

• Work with department heads to gather financial data for annual budget forecasting.
• Assist in creating comprehensive budget models, including operating costs, capital expenditures, and personnel expenses.
• Analyze historical data and market trends for budget projections.
• Prepare and present draft budgets for ASI MWT and budget proposals for ASI Finance & Budget Committee and ASI Board approval.

Budget Monitoring and Analysis:

• Track spending against budgeted amounts and research variances.
• Prepare detailed reports on budget performance and key financial metrics.
• Conduct cost-benefit analyses for potential projects and initiatives.

Financial Forecasting and Reporting:

• Extract and manipulate data from MIP accounting systems for financial analysis.
• Assist in preparing quarterly fiscal year-end forecasts based on business objectives.
• Provide financial reports, including variance analysis and trend insights, to department directors.

Collaboration and Stakeholder Management:

• Work closely with department heads to understand and prioritize their budget needs.
• Provide budget support and awareness to teams across departments.
• Assist Accounting Manager, Finance Manager and Director of Finance with annual audits, 990 filings, year-end close, and other projects.
• Provide support to departmental on special events (i.e. regattas) and as
• May supervisor part-time student staff.
• And, other duties as

CORE COMPETENCIES

• Strong customer service skills
• Effective verbal and written communication
• Strong analytical and problem-solving abilities
• Multitasking capability in a fast-paced environment
• Skilled in preparing and analyzing business reports

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or related field
• Three years of experience in budget development and management
• Advanced proficiency with Microsoft Excel
• Familiarity with Microsoft Word, PowerPoint, and Outlook
• Detail-oriented with a strong ability to meet deadlines

PREFERRED QUALIFICATIONS

• Master’s degree in Accounting, Business, or related field
• Experience with Sage MIP Accounting and UKG software
• Proficiency in budget and analytics software
• Strong communication and presentation skills
• Experience in non-profit accounting

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear. The employee must:

• Occasionally lifts and/or moves up to 50
• Must be able to kneel, squat, reach overhead

WORK ENVIRONMENT

• Office setting