Government Affairs Student Chief of Staff

The Associated Students (AS) is a comprehensive campus auxiliary corporation of CSU, Chico serving thousands of students, faculty, staff and community members through myriad student programs, services and business enterprises. With an annual budget of more than $21M, the AS operates residential and retail dining services, the Bell Memorial Union, the Wildcat Recreation Center (WREC), and administers the contract for the Wildcat Store (bookstore). Additionally, the AS offers a wide variety of services and programs such as: CAVE (Community Action Volunteers in Education), Child Development Lab, Adventure Outings, Recycling, Sustainability and student government. The AS employs more than 100 full and part-time employees and more than 750 students.

The Associated Students is now hiring for the position Student Chief of Staff. This is a part-time, non-benefited student position that will work no more than 20 hours per week while school is in session. The pay rate is $16.91 per hour. The schedule for this position is based upon department needs and is subject to change at any time. To be eligible for student employment, you must be enrolled at CSU, Chico with at least 6 units (undergraduate student) or 4 units (graduate student).

In support of campus-wide efforts, the AS is committed to recruiting and hiring candidates who demonstrate and embrace our corporate value and strategic priority of diversity. We take a culturally-informed and identity-affirming approach to all our processes related to employee relationships. We provide timely and intentional opportunities to increase the cultural consciousness and commitment to inclusivity within the Associated Students and actively support University-wide diversity initiatives. Successful candidates are those of diverse abilities and identities who will work to advance policies and practices that will strengthen our organizational culture.

Before submitting your application and resume, please review both carefully for accuracy and completeness. Attention to detail is important. Poor grammar, spelling errors, and/or incomplete fields may adversely affect consideration of your application for employment.

IMPORTANT: If you are selected for hire, please be prepared to complete all new employee documents including the Form W-4 and Form I-9. The Form I-9 will require original documents as defined on the list attached at the bottom of this job posting.  In order to be hired, you must provide one item from list A OR one item from list B AND list C. If you are unsure what to bring, please email AS Human Resources at ashumanresources@csuchico.edu or visit the USCIS Website: https://www.uscis.gov/i-9.

*Non-resident students:  Students with an F-1 visa will need to provide additional documentation and obtain a Social Security Number.  If hired, the area supervisor will provide more information.

The Government Affairs and Student Involvement Center at the Associated Students is a dynamic work environment that provides a space for elected student representatives to advocate on behalf of students on critical issues impacting the student experience. We are seeking to fill our Chief of Staff role that supports the AS President and the work within the Government Affairs Office  

IMPORTANT INFORMATION 

This position will be taken off of the website when a sufficient number of qualified candidates have submitted their application.  

 Hours will range from 10-15 hours a week. 

DEFINITION  

Under the direct supervision of the Government Affairs Coordinator, will provide administrative, communication and clerical support to the AS President and Government Affairs Office. 

DISTINGUISHING CHARACTERISTICS  

This is a working level classification which is assigned a variety of office support tasks requiring familiarity with the services, policies, and procedures of the Government Affairs Office.  

DUTIES  

• Greet and provide excellent customer service to every individual who enters the Government Affairs Office.  

• Maintain the office environment by keeping the space and supply cupboards organized and reporting any needs to the Government Affairs Coordinator. Collect and present feedback on office space or supply needs as assigned.  

• Maintain office records as assigned.  

• Support the office culture through passive engagement opportunities, and coordinating birthday cards. 

• Regularly review and submit update tickets for content on the Government Affairs web pages, including but not limited to, meeting dates and locations, posting agendas and minutes, and maintaining current office hours listings for elected representatives. 

• Provide support for occasional Government Affairs and AS Elections events.  

• Maintain regular communication with the AS President, professional staff, and elected representatives through email, Microsoft Teams and other pre-determined communication platforms. 

• Provide Administrative support to assigned Committees or Councils, including but not limited, to taking minutes at all regular meetings. 

• Research and summarize findings on potential projects and initiatives as assigned. 

• Draft proposals, emails, and discussion items related to current projects and initiatives. 

• Attend meetings with campus leaders, take detailed notes, and distribute them to appropriate constituents.  

• Assist with the promotion of student engagement opportunities offered through Government Affairs and the Student Involvement Center. 

• Reserve rooms and coordinate meetings as requested by the AS President and Government Affairs Coordinator.  

• Assist AS President and elected student representatives with small projects and events as assigned.  

• Provide regular opportunities for student engagement in the office by providing passive opportunities for students to learn about and/or discuss topics being discussed by elected representatives. 

• Meet regularly with direct supervisor and the AS President. 

REPORTS TO  

Government Affairs Coordinator 

TYPICAL WORKING CONDITIONS  

Work is performed in the Government Affairs Office and throughout the Bell Memorial Union, in an office environment, and possibly outside environments including the California State University, Chico campus and community; continuous contact with staff, campus community, students, and public.  

TYPICAL PHYSICAL REQUIREMENTS  

Sit for extended periods; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer terminals, telephones, calculators, copiers and scanners; reasonable accommodations will be made.  

EMPLOYMENT STANDARDS  

Knowledge of:  

• Microsoft Outlook  

• Microsoft Word  

• Microsoft Excel  

• Microsoft Teams 

• ZOOM 

Ability to:  

• Maintain strict confidentiality of corporate business  

• Communicate effectively both orally and in writing with a diverse population of staff, students, co-workers, campus community and others 

• Pay attention to detail and maintain accurate and comprehensive communication and documentation 

• Work quickly and accurately while maintaining flexibility in a fast paced, noise abundant, customer service-oriented office environment  

• Work effectively in a team environment amongst students and professional staff 

• Perform routine work without direct supervision  

• Perform basic office tasks (copying, filing, scanning, organizing, etc.) 

Experience:  

Administrative support and/or clerical experience preferred.  

Education:  

Currently enrolled in at least 6 units at California State University, Chico (4 units for graduate students).  

Special Requirements:  

• Availability to work a flexible schedule Monday- Friday and on occasion some weekends.  

• Position will not be required to work over Thanksgiving break, spring break, but some of winter break may be expected. 

• Associated Students is an at-will employer. Your employment may be terminated by you or by Associated Students at any time, with or without cause. If you are involuntarily terminated from any department of Associated Students, you are ineligible for future employment within any department in the company. 

Salary : $17