What are the responsibilities and job description for the USU Building Manager position at Associated Students?
GENERAL STATEMENT
Under the general supervision and direction of the USU Operations Manager the Building Manager is responsible for the overall operations of the University Student Union in the absence of building management full-time staff. The Building Manager assists with the design, production and preparation of audio-visual materials using photographic, audio, and video equipment. The Building Manager will assist in various duties as assigned, both technical and professional in a part-time capacity, to gain practical experience in the University Student Union field.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Enforces and ensures compliance with established University Student Union policies and procedures. Oversees the University Student Union facilities in the absence of building management. Monitors all events, after-hour study center and patrols outside the building, reporting any activities that may affect events occurring within and outside the building.
- Retrieves building keys for the purpose of gaining access to required areas of the facility.
- Reviews daily setup worksheets to ensure that all events are set-up according to plan.
- Communicates with facility staff via cell phone and two-way radio throughout shift.
- Opens meeting rooms for scheduled events and secures rooms when not in use.
- Secures the building in the evening, unlocks and locks the building, secures office and departmental areas, turns various systems off and sets building alarms as assigned.
- Makes frequent rounds of the facility and communicates with facilities staff regarding issues relating to restrooms, faucets, urinals, non-functioning lighting, and takes appropriate action to address situations needing immediate attention.
- Conducts traffic counts of assigned common areas of the building on an hourly basis throughout shift and processes appropriate paperwork.
- Resets and cleans tables and chairs in all lounge and eating areas according to corresponding diagrams.
- Is familiar with room set-ups and assists facilities staff when necessary.
- Regularly checks to see that all events are functioning normally, i.e., proper room setup, lighting, temperature, audio-visual equipment, etc.
- Greets and assists the Event Planners and monitors events as necessary.
- Prepares clear and concise electronic shift reports regarding events, issues with staff, guests or services, conditions of the building, building infrastructure, and furnishings. Reports will include actions taken to address issues along with additional information so building management can start problem solving as soon as possible.
- Conducts tours of the University Student Union when scheduled and necessary.
- Offers information about the campus and University Student Union to guests.
- Set-up and monitor audio-visual equipment, including the interconnection of microphones, mixers, amplifiers, and speakers to produce a functional sound system.
- Set-up and operate Digital Cinema Server and Projector (DCP).
- Set-up of theater lighting and assists with running the follow spotlight.
- Assists with the maintenance on audio visual equipment
- Assists with maintaining stock levels of supplies.
- Assists with audiovisual aspects of audiovisual production.
- Performs related work as assigned.
MINIMUM QUALIFICATIONS
Education and/or Experience
Must have at least one year of work-related experience. Must be enrolled at California State University, Long Beach in at least six units and in good standing. Experience in other college unions is desirable.
Knowledge and Abilities
This position requires a high level of skill and the ability to acquire substantial technical competence. Applicant must be able to take initiative, be responsible and correct errors as needed. The incumbent is responsible for becoming thoroughly familiar with all sections of the current CSULB Campus Regulations and University Student Union Facility Use Policy. Must be a quick learner with the ability to assess situations and make sound, independent decisions. Must have strong presentation skills and the ability to speak, write and effectively communicate fluently in English. Ability to perform complex tasks without detailed supervision. Ability to understand procedure manuals, instructions, and diagrams. Ability to repair, upkeep and testing of audiovisual equipment is preferred. Ability to be self-directed with minimal supervision.
Certificates, Licenses or Registrations
- CPR/First Aid/AED Certification or ability to obtain within 30 days of employment.
- Additional certifications and trainings may be required and must be completed within the first 30 days of employment.
OTHER QUALIFICATIONS
Mandated Reporter
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Schedule
Must be available to work evenings and weekends during the academic year. Hours during summer and winter breaks are to be determined by supervisor.
Ability to interpret and carry out University Student Union policy as it relates to the activities of individuals or groups utilizing the facility. Position requires that the incumbent be patient, trustworthy, dedicated, responsive to student needs, outgoing, and persevere. Employee must have strong customer service skills, be adaptable to last-minute changes and have the ability to work effectively with a wide variety of people and personalities.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk and talk, or hear. The employee is regularly required to use hands to utilize computer keyboard, , troubleshoot equipment, etc. The employee is occasionally required to sit at a desk; reach with hands and arms to store and retrieve supplies; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds, and occasionally move or lift up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions, risk of electrical shock from operation of audiovisual equipment, and vibration resulting from loud noises at rock concerts, movies, etc. Otherwise, the noise level in the work environment is usually moderate.
Incumbents will require availability to work over the summer break between the months of May-August.
