Office Administrator

Position: Office Administrator
Reports To: Head Of School/Pedagogical Director
Supervises: N/A

Minimum Qualifications

• A minimum of two years’ experience working in an office environment, preferably in an academic setting.
• Detail oriented, with the ability to organize information, prioritize between multiple tasks, work independently and maintain strict confidentiality.
• Experienced in using Microsoft Office Suite, Google Suite, Facebook, student information systems, website building software.
• Strong communication skills and the capacity to work effectively with staff, faculty, students and parents.
• First Aid/CPR certification

Essential Job Duties

• Support the work of the Leadership Team, Operations Director, and others as needed and appropriate
• Function as Community School Coordinator
• Participate in payment approval
• Writing cash receipts
• Administer Purchase Requests
• Track faculty attendance
• Track student attendance
• Work with SMCS student information system
• Participate in data reporting activities
• Website and social media accounts maintenance and posts

General Office Duties

• Maintain professional working environment
• Answer telephone, direct calls or inquiries accordingly
• Greet visitors in professional and courteous manner, assist as appropriate
• Distribute faxes, mail and packages to faculty and staff; and support with school-related mailings
• Assist with student and parent inquiries
• Assist students with first aid, emergencies, printing, copying, use of telephone, sign out/in, etc.
• Maintain office, classroom and first aid supplies and restock inventory (coordinate with Business Office)
• Liaison for Copier/Printer, if maintenance is required, trouble shoot paper jams, relate other issues to service company, upkeep paper supply in copier, etc.
• Oversee temperature controls for entire high school, business office, faculty room and great room
• Keep weekly and monthly calendars, and communications up-to-date on faculty bulletin board

• Assist faculty with back-to-school and classroom preparation, open houses, parent-teacher conference schedules, end-of-school activities, and other events/activities
• Maintain strict confidentiality
• Other duties as assigned

Student Related

• Logistical support with student grade and attendance reports, incident reports, service time assignments, etc.
• Enter data in SMCS student information system
• Collect and record student incident reports
• Collect attendance from each faculty/classroom, record on Attendance in SMCS student information system
• Maintain and update student/parent contact information, and other related information/details in SMCS student information system
• Student first aid