Office Support Specialist

Provide administrative support with a variety of clerical activities and related tasks. The Office Support Specialist supports the general administrative needs of the office while also providing administrative support to the human resource function, including record-keeping, file maintenance and HRIS entry.

· Unlock front/back doors each morning. Relock at end of day

· Greet guests and connect them with appropriate individuals

· Receive and direct incoming calls

· Listen to voicemails and take action if required

· Manage supplies and equipment in conference room

· Act as a “connect point” for all subsidiary Companies

· Source of general information

· Keep conference rooms clean and orderly

Office Management

· Empty/fill dishwasher – daily as needed. Check throughout the day

· Make coffee

· Tidy up kitchen area

· Check kitchen supplies

· Executive kitchenette

Check supplies

Clean up dishes if necessary

Make sure clean coffee cups are available at all times

Check refrigerator for water

· Monitor office supplies and order accordingly

· Manage the maintenance needs of the copy machines/printers

· Log maintenance requests and inform facilities

· Oversee Mail – USPS, FedEx, Courier Service

· Manage account with vendor (Office Depot); review, approve, and process invoices

Administrative Support

· Book conference and training rooms as requested

· Coordinate expense reports‘ approval process.

· Print receipts (AAA, Reliance) and fill out credit card authorization form for each

· Develop and maintain an Admin/Receptionist manual (including account numbers and contacts for vendors, restaurants, catering, hotels, etc.)

Human Resources Support

· Assist with special employee relations projects

· Assist with planning for corporate events such as company picnics, quarterly meetings, and team lunches

· Assist with quarterly employee newsletter

· Arrange for floral/gift delivery for employee events (birth of a baby, death in the family, hospitalization, etc.)

· 2 years of general office experience

· Knowledge of office administration procedures and equipment.

· Proficient in using a variety of computer software applications, especially MS Word, Excel, and PowerPoint, and Outlook

· Proficient in internet search methods

· High level of interpersonal skills to handle sensitive and confidential situations and documentation. Able to maintain a high level of confidentiality.

· Attention to detail in composing, typing and proofing materials, establishing priorities, using time efficiently and meeting deadlines.

· Adaptable to changes in the work environment, managing competing demands and is able to deal with frequent change, delays or unexpected events.

· Dependable, follows instructions, responds to management direction and solicits feedback to improve performance.

· Good to excellent spelling, grammar and written communication skills. Demonstrates accuracy and thoroughness and monitors own work to ensure quality.

· Excellent telephone and oral communication skills.

· Ability to work independently with little direction

· Professional appearance

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $17 - $19