What are the responsibilities and job description for the Coordinator, Medical Affairs position at Astellas?
Coordinator, Medical Communications
Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!
Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com.
This position is based in Northbrook, Illinois. Remote work from certain states may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines. Candidates interested in remote work are encouraged to apply.
Purpose and Scope
The coordinator role will support day-to-day operational Medical Affairs, US activities for Head of Medical Communications (and Strategic Collaboration) based in United States. The responsibility will include activities related to coordinating meetings, communications, supporting cross-functional MA-US projects, maintenance of MA-US share point and TEAMS sites, assists with the onboarding new hires.
Responsibilities
Manages and coordinates tasks within the team, ensuring smooth communication and collaboration among team members.
- Supports planning and coordination of a program and its activities and ensures implementation of practices.
- Developing and maintaining the communication platforms and tools for cross functional sharing and collaboration including managing of the MA-US SharePoint, TEAMS and Viva Engage site.
- Responsible for ad hoc projects including sharing of best practices, the development of templates, process mapping and other related projects.
- Enable active cross-functional communication within team through appropriate methods including teams with external partners.
- Track invoices and manage payment status of each purchase order as it relates to team members under MA [1] US Medical Communications (and Strategic Collaboration)
- Supports the effective onboarding of new MA-US colleagues including coordinating IT needs, arranging introduction meetings with key stakeholders and systems training.
- Other such duties as may be reasonably required by the business.
Mandatory Compliance requirements
To be aware of Astellas' Group Code of Conduct and associated policies and procedures and other applicable laws, codes and regulations.
Clarify and seek guidance as required, and raise any concerns, in a timely manner, with relevant manager, which may include reference to the Ethics and Compliance Team and / or Ethics and Compliance Helpdesk.
Undertake and comply with relevant mandatory Ethics and Compliance training and updates to maintain personal awareness; all training to be undertaken in a timely manner.
Be aware of and comply with, the Astellas Way and Astellas Competences, in terms of expected values and behaviors, in addition to Astellas’ HR policies, procedures and guidelines.
