What are the responsibilities and job description for the Billing Specialist position at Aston Carter?
Job Title : Billing Specialist
Job Description
The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. The role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, preparing invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information pertinent to client invoicing. The specialist also compiles the invoice packet to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.
Responsibilities
- Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project setup.
- Review project setup documents for accuracy, ensuring data reflects the contract terms and authorizations, and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.
- Input new and revised project data such as budgets, phase / task / org authorizations, client updates, and billing particulars into the BST Accounting System.
- Process subconsultant invoices through the BST Accounting System and release payments.
- Produce monthly Pre-bills and Final invoice packets for clients.
- Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.
- Archive invoices and client contract documentation.
- Analyze and research Work-in-Process and Project Analysis.
- Understand and perform Project Closeout Analysis.
- Provide internal and external audit liaison assistance.
Essential Skills
Additional Skills & Qualifications
Work Environment
The position is fully remote. The company has a corporate campus with a centralized billing department located in the back of the parking lot, consisting of about 44 employees. The schedule is flexible, and after the training period, employees can start between 7am and 8 : 30am, as long as they complete their required hours.
Pay and Benefits
The pay range for this position is $27.00 - $33.00 / hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Mar 7, 2025.
About Aston Carter :
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Salary : $27 - $33
