HR Administrator

Job Title : HR Administrator

Job Description

We are seeking a dedicated HR Administrator to join our team!

You will oversee workforce planning and employment processes of temporary employees. You will serve as the primary contact for temporary agencies, manage the HRIS system, and assist with employee relations. Additionally, you will support full-time employee processes and administer workers' compensation claims while preparing and analyzing various reports.

Responsibilities

Oversee workforce planning and employment processes of temporary employees, including interviewing applicants, managing pre-employment procedures, and handling transfers, promotions, hires, and terminations.

Serve as the primary contact for temporary agencies to ensure seamless coordination, payroll processing, and weekly invoice reconciliation.

Manage the company's HRIS system, including timesheets, payroll processing, personnel changes, and onboarding / offboarding of temporary employees.

Assist in resolving employee relations issues and lead investigations in alignment with Corporate HR as needed.

Support onboarding, termination processes, company evaluations, and administrative tasks related to full-time employees as required.

Maintain records of employee warnings in compliance with company policies, federal, and state regulations.

Administer workers' compensation claims and oversee injury case management.

Prepare and analyze Excel reports on payroll, labor costs, work hours, and headcount on a daily, weekly, and monthly basis.

Assist with ad-hoc projects and tasks as assigned.

Skills & Qualifications

Associates or Bachelors degree preferred

1-2 years of HR Administration required

providing administrative support required

Proficient in MS Excel (V-lookup / formulas / analysis and reporting) required

Experience in EHS / Safety would be a huge plus.

Experience overseeing EHS Specialist could be an added role depending on the experience

Data entry

HR support

Onboarding

Excel

Time entry

Reporting tools

Reporting analysis

Payroll

Microsoft Office

Work Environment :

Onsite Monday-Friday 9am-6pm in Gilroy, CA.

Pay and Benefits

The pay range for this position is $28.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Jose,CA.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.

Salary : $28 - $30