What are the responsibilities and job description for the HR Assistant position at Aston Carter?
We’re looking for a detail-oriented and organized Human Resources Coordinator to support our HR department. This role offers an exciting opportunity to assist with recruitment, compliance, training, and employee engagement activities. If you’re ready to contribute to a dynamic and fast-paced HR team, we want to hear from you!
Key Responsibilities :
Learning Management System (LMS) Support : Assist with monitoring LMS for compliance, tracking required training modules, and ensuring new hire training completion.
Recruitment & Onboarding Support : Track pre-employment requirements, schedule interviews, post job openings, conduct new hire orientations, and assist with the overall onboarding process.
I-9 Compliance : Monitor and ensure I-9 compliance by running monthly reports, working with local HR representatives or employees to ensure documentation is up-to-date.
Policy & Procedure Management : Ensure all HR policies and procedures in the company shared drive (Intranet) are current and updated under the direction of the HR Business Partner or HR Director.
Job Description Maintenance : Maintain and update a comprehensive catalogue of job descriptions for each location.
Administrative Support : Answer and direct HR mainline phone calls and handle incoming faxes / emails, receive and distribute HR mail, and provide general administrative assistance to the HR team.
Documentation & Communication : Proofread, create, and format HR documents, correspondence, forms, flyers, or internal postings.
Employee Transfers & Classification Changes : Provide support for employee transfers, job title changes, and other employment paperwork and processes.
HR Reporting : Assist in preparing HR reports, including open positions, new hires, turnover rates, and other related metrics.
Labor Law Compliance : Ensure all labor law posters are up-to-date and manage the company’s compliance account.
Employee Engagement : Assist with organizing and executing employee engagement activities and initiatives.
Other Duties : Perform additional HR-related tasks as assigned.
Skills & Qualifications :
Experience : Minimum of two (2) years of entry-level human resources experience preferred.
Education : HR-related certificate or degree strongly recommended.
Bilingual : Spanish proficiency is a plus.
Technical Skills : Proficient in Microsoft Office Suite, with advanced Excel skills (including VLOOKUPs and pivot tables) preferred.
Communication : Excellent verbal and written communication skills. Ability to present in front of a group and interact with diverse teams.
Organizational Skills : Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment.
Confidentiality : Must be able to handle sensitive and confidential information with discretion.
Customer Service : A positive and helpful attitude when interacting with employees, management, and external vendors.
Pay and Benefits
The pay range for this position is $24.00 - $28.00 / hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off / Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Ontario,CA.
Application Deadline
This position is anticipated to close on Mar 12, 2025.
About Aston Carter :
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.
Salary : $24 - $28
