What are the responsibilities and job description for the HR Operations Associate position at Aston Carter?
Job Title : HR Operations Associate
Responsibilities
- Support the daily operations of the HR function, ensuring efficient execution of HR processes and procedures.
- Assist with the maintenance of HR documentation, including employee handbook, policies, and procedures to ensure compliance with company standards and employment laws.
- Support the full recruitment process including posting new job openings, screening applicants, coordinating interviews, preparing offer letters, and assisting with onboarding activities.
- Maintain HR systems and records, ensuring accuracy in employee data, time and attendance tracking, and personnel files.
- Coordinate and assist with employee training programs, professional development initiatives, and compliance training.
- Respond to basic employee inquiries regarding HR policies, benefits, and procedures, escalating more complex matters to the appropriate HR personnel.
- Ensure compliance with federal, state, and local employment laws, assisting with audits and reporting requirements as needed.
- Generate, format, and distribute monthly departmental reports on spending from the accounting system and Awards Management Database.
- Code and submit the Operation's Team credit card expense report on a monthly basis.
- Support and provide first-line customer service for grantees, vendors, and staff working in the Awards Management Database (e.g., setting up new users, new award requests, troubleshooting common issues, answering basic questions, etc.).
- Work with the Operations Associate to support smooth administration of Accounts Payable and other ad hoc operations projects as requested.
- Perform other duties as assigned.
Essential Skills
Additional Skills & Qualifications
Work Environment
This position is full-time and based in downtown Bethesda, MD, just outside of Washington, DC. The organization uses a hybrid work model, with employees working in the office on some days and from home on others; individual staff members' work schedules are confirmed with direct supervisors. All employees are required to attend twice-yearly, weeklong, all-staff meetings at the office in Bethesda. The work hours are 8 AM to 5 PM or 9 AM to 6 PM with flexibility, and the role requires occasional onsite availability for equipment management tasks. The compensation offered for this role is competitive and commensurate with the candidate's experience. The organization provides outstanding benefits including 100% paid employee health benefits, AD&D and life insurance, 401(k) retirement plan, generous paid time off, 14 weeks of paid parental leave, monthly tech stipend, and a health & wellness program. The organization fosters a collaborative and supportive work environment and has been designated a 'Great Place to Work'
Pay and Benefits
The pay range for this position is $36.06 - $40.87 / hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :
Workplace Type
This is a hybrid position in Bethesda,MD.
Application Deadline
This position is anticipated to close on Feb 21, 2025.
About Aston Carter :
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Salary : $36 - $41
