Office Manager

Job Title : Office Manager

Job Description

We are seeking an experienced and highly organized Office Manager to oversee office operations and procedures, ensuring efficiency and productivity. The ideal candidate will manage administrative tasks, support various departments, and assist with business travel and project maintenance. You will also maintain office supplies and equipment, coordinate maintenance activities, facilitate communication, handle confidential information, and provide general administrative support.

Responsibilities

Oversee office operations and procedures to ensure efficiency and productivity.

Manage administrative tasks including scheduling, correspondence, and record-keeping.

Support various departments with their administrative needs and projects.

Assist principal with business travel, scheduling meetings, special projects, and organization membership roles.

Support controller with project maintenance, data entry, and receivable collections.

Maintain office supplies, equipment, and vehicles, ensuring they are well-stocked and in good working condition.

Coordinate office maintenance and repair activities.

Facilitate effective communication within the office and with external partners.

Handle confidential information with discretion.

Provide general administrative support as needed.

Proofread correspondence and reports, and assist in assembling large reports.

Develop templates in MS-Word and MS-Excel.

Essential Skills

5 years of administrative / office management experience.

Experience with understanding billing for time / billing per page.

Experience creating Word Doc templates.

Familiarity with basic accounting principles.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time management skills with attention to detail and problem-solving abilities.

Excellent verbal and written communication skills.

Ability to multitask and work under pressure.

Additional Skills & Qualifications

Preference for candidates from the engineering industry or a small law office, but not a requirement.

Experience with ordering supplies (e.g., paper, coffee, etc.).

Work Environment

This is a fully-onsite role located in Bedminster, NJ five days a week.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $25.00 - $28.85 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bedminster,NJ 07921.

Application Deadline

This position is anticipated to close on Mar 8, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.

Salary : $25 - $29