Accounts Payable Coordinator - Client Support

Accounts Payable Coordinator

Account Payable Data Entry Service

Data Entry and Maintenance Support: a. Receive invoices on a daily basis, and register in AP tracker. Details include: Input invoice details such as vendor name, region, account ID, invoice number, service description, invoice amount, currency, category, service period, invoice receive date, invoice date, due date, payment terms, and upload attachments into the internal system; b. Maintain the accuracy of historical data and records; c. Implement data entry, validation, and process big volumes of data per request in the internal system; d. Support large volume of data clean up and summary, and convert to universal template to upload into system;

Accounts Payable support:

• Compare month over month invoice variance and send it to internal stakeholders to verify;

• Verify with internal stakeholders on different types of invoices when assigned, and follow up with internal stakeholders to complete verification per SLA;

• Track payment status;

• Submit payments accordingly when assigned;

• Dispute with the external vendors upon discrepancies;

• Respond to questions about invoice payment status or other accounts payable-related questions

• Remind internal teams on upcoming due invoices on weekly basis

​Other Support to the team:

• Follow up with project managers on project progress and take actions when needed

• Support documentation during the day to day operations

Service Requirement Key Service Details Service Requirement Invoice Registration Complete current day invoice registration with delay no more than 1 business day First Response Time 15 hours / Week, estimated to be 150~200 invoice details/week Data Entry and Input At least 10 hours / Week Invoice submission At least 10 hours / Week Ad-hoc tasks assigned At least 5 hours / Week

Service Qualification

• Bachelor’s Degree in Accounting, Finance, or other business related major;

• Attention to detail: High level of accuracy is crucial for data entry in accounts payable;

• Basic accounting knowledge: Understanding of accounting principles and invoice coding;

• Confidentiality: Firm understanding of the importance of securely handling highly confidential information;

• Data entry proficiency: Ability to quickly and accurately input data into internal system;

• Microsoft Office skills: Familiarity with Excel for data input and reporting;

• Organizational skills: Managing a high volume of invoices and maintaining proper filing systems;

• Communication skills: Ability to communicate internally and externally to resolve invoice discrepancies;

• Experience using web-based systems to enter, process and receive data preferred

• This is an on-site position located in Herndon, VA.

• Preferred service qualification

• Must be able to communicate effectively in English for engagement with global stakeholders. Proficiency in Mandarin will be an added advantage for supporting regional projects;

• Able to multi-task, prioritize projects and meet tight deadlines

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through Cigna (PPO, HSA, EPO options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through Cigna (DPPO & DHMO options)

• Nationwide Vision provided through VSP

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program

• Employee Assistance Program

• Wellness Days

• 401k Plan

• Basic Life, Accidental Life, Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other fringe benefits required under state and federal law

Salary : $27 - $43