What are the responsibilities and job description for the Benefits Specialist position at At Home?
JOB SUMMARY
The Benefits Specialist ensures all operational aspects of our benefit plan operate efficiently, effectively, and in compliance with regulatory requirements. Ensure our team members understand their benefit offerings and is there to meet their needs and find solutions. This person is also responsible for the ongoing maintenance and administration of annual programs, including insurance benefits and 401(k).
ESSENTIAL FUNCTIONS
- Manage all day-to-day benefits operations, including responding to emails from vendors and Team Members, processing invoices, and resolving data issues.
- Assist with new hire orientations
- Administers the tuition reimbursement program
- Administers the 401(k) savings plan, including weekly deferrals and loan changes, annual audit, and 5500 filing
- Organize annual open enrollment and ensure system and communications are accurate and ready for Team Members enrollment
- Works closely with benefits vendors and broker to ensure all benefits plans are operating as designed
- Engages in regular meetings with broker and carrier.
- Ensure that benefits operations comply with state and federal laws
- Maintain/write/update all benefits processes and documentation
- Assist with development and communication of Wellness programs
- Perform quality checks of benefits-related data
- Assist with the review and completion of all benefits agreements
- Apply continuous improvement philosophy to processes to improve administration, reduce cost, and increase efficiency
- Perform other duties as assigned
QUALIFICATIONS
- At least 2 years of benefits administration experience, either in HR or other discipline
- Bachelor’s degree in HR management, business, or other related subject areas a plus
- Understanding of HIPAA, ERISA, COBRA, Internal Revenue Codes (as they apply to health and welfare plans), and other statutes governing employer-sponsored benefit plans.
- Customer service oriented with ability to manage sensitive and confidential information appropriately
- Ability to quickly absorb and learn new concepts and new software programs
- Ability to transition between strategic big-picture and details of day-to-day operations.
- Strong MS Office; particularly Excel (pivot tables, lookups, complex formulas)
- Strong organizational and communication skills
- Must be detail-oriented, able to multi-task and meet critical deadlines
- Team player with ability to work with and communicate well to all levels of the organization as well as across functions
