Business Operations Admin - Temp position w/ State of NM

ATA Services, Inc is currently seeking to hire a Business Operations Administrative Specialist to work on a temporary assignment with the State of New Mexico – Public Health Division.

• Pay Rate: $25.77 - $41.22 per hour depending on experience; weekly pay.
• Start Date: ASAP
• 40 hours per week
• Assignment duration: 10 – 12 weeks

Purpose of Position:
 The Business Operations Administrative Specialist will support the administrative functions of the Public Health Division in the Northwest Region. This role includes managing key operational tasks such as procurement and finance management. The specialist will help to ensure seamless operations across public health offices in seven counties.

Scope of Work:

1. Administrative Operations:
   1. Assist in obtaining quotes, preparing procurement packets and processing purchase orders 
      1. Auditing invoices and processing payment vouchers within SHARE Financial
   2. Ensuring accurate tracking of expenditures.
   3. Manage procurement activities, including vendor communications and purchase orders.
2. Fiscal Management:
   1. Prepare detailed SHARE Financial reports on encumbrances, expenditures, and operational costs.
   2. Assist in aligning procurement processes with budgetary requirements.
   3. Identify cost-saving opportunities without compromising service quality.

Deliverables:

1. Monthly encumbrance and expenditure reports.
2. Timely and accurate submission of financial and operational data.

Performance Metrics:

1. Accuracy and timeliness of procurement tasks and financial reporting.
2. Efficient and effective processing of purchase orders
3. Efficient and effective processing of vouchers

Qualifications:

1. Experience in administrative operations, procurement, or fiscal management.
2. Prior SHARE Financial experience
3. Attention to detail and ability to follow detailed verbal and written guidance.
4. Proficiency in organizational and time management skills.
5. Familiarity with technology solutions to enhance operational efficiency.
6. Strong communication skills to engage with internal teams and external vendors.

 ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.