Office Assistant

ATA Services, Inc. is seeking Office Assistants at the Hawaii State Hospital. Our ideal candidate would be a team player who is looking for a growth opportunity! This is a full-time position and expected to last about a year in duration. Please review the job details listed below:

Starting Hourly Rate:  $20.68/hr

Length of Position: 1 Year, with possible extension. 

Hours: Mon-Fri. 8 am – 4:30 pm

Job Duties/Scope of Work
 

Clerical Duties

• Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone.
• Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. 
• Handles mail and inter-office documents.
• Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report.
• Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items from the HSH Warehouse inventory.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
   
   

Typing Duties      

• Using computer and word processing and other software to draft and prepare form, letter, email, etc.
• Composes letters or memos of a routine nature for staff signature as requested.
• Prepares, types, and maintains/updates office forms.

  Fiscal Duties       

• Verifies goods received and accuracy and completeness of requisitions.

Other related duties as assigned by the supervisor.

Minimum Requirements:

Knowledge of general office practices and procedures; grammar, spelling, and arithmetic; and word processing, spreadsheet, data input, and other common office software.

        Minimum skills/abilities:

Ability to read and understand oral and written instruction, and speak and write effectively; carry out a variety of standard office clerical routines; learn and apply pertinent statutory provisions, rules, regulations, policies and procedures; learn and apply a variety of instructions furnished in written, oral, or schedule form; prepare numerical reports; deal tactfully with others; work independently, problem-solve, and develop solutions; operate standard office machines and equipment; and the ability to count and make arithmetic computations.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.