What are the responsibilities and job description for the Maternal And Child Care Coordinator position at ATC?
Title : Maternal And Child Care Coordinator
Location : 2 N. Meridian St., Indianapolis, IN 46204
Interview : - Webcam
Purpose of Position / Summary : The Newborn Screening (NBS) Program Administrator serves the Newborn Screening Program and Early Hearing Detection and Intervention (EHDI) Program within the division of Maternal and Child Health. The role of the NBS Administrator is to perform functions that support the daily operations of the NBS and EHDI programs. This role collaborates directly with the Newborn Screening Program Manager, NBS Program staff, birthing facility staff, laboratory staff, midwives, and families across Indiana.
Essential Duties / Responsibilities :
The core duties of this position are to support the Newborn Screening Program through daily office administration. The NBS Administrator will serve as an initial point of contact to the public, health care providers, and hospital staff. Responsibilities include, but are not limited to, the following activities :
- Maintain daily office administrative tasks including managing the team phone, fax lines and shared email inbox.
- Assist healthcare providers and reporters in gaining access to web-based applications and troubleshoot any issues in accessing the application or any of its features, including EARS and Instep.
- Upload all laboratory reports, refusals, and diagnostic information to the appropriate child health information profile in the web-based applications.
- Fax all newborn screening result requests to the requestor.
- Track all required hospital reporting for newborn screening
- Organize, file, and retain all consent cards according to state record retention policies.
- Develop and publish the quarterly Genomics and Newborn Screening program newsletter.
- Maintain the NBS and EHDI program webpages.
- Utilize an online listserv platform to distribute messages to Genomics and Newborn Screening partners.
- Maintain shared list of presentation and exhibits for GNBS and EHDI including processing registrations, invoices, payments, requesting and confirming staff attendance and ensuring materials are available to staff attending meetings.
- Attend community outreach events on behalf of the program as needed.
- Mail education materials, letters, or other required correspondence.
- Adhere to all state and federal regulations (HIPAA) related to the NBS program.
- Support the NBS Program by conducting other duties as assigned.
Job Requirements :
Individual will hold at a minimum, an associate degree in health sciences, nursing, or closely related field. Experience with database systems and web-based applications is required. Proficient skills with Microsoft Word, Excel, PowerPoint, etc. is required. A background in healthcare, along with experience working with hospital staff is ideal, but not required. Excellent verbal and written communication skills are required. Strong organization skills and time management are necessary to be successful in this role.
Supervisory Responsibilities / Direct Reports :
There are no supervisory responsibilities to this position.
Difficulty of Work :
The work is broad in scope often requiring strong problem solving and critical thinking skills.
Responsibility :
Individual will display initiative in performing job duties and achieving program goals and objectives in a timely manner. Individual will perform job tasks within the policies and budget of the department and program.
Personal Work Relationships :
Individual will work with IDOH staff, genetic counselors, geneticists, other health care providers, laboratory personnel, hospital staff, and the public.
Physical Effort :
This position does not require extensive physical effort.
