What are the responsibilities and job description for the Portfolio Manager position at ATC?
Project Manager – PMO Supporting the Department of Insurance and Financial Services (DIFS)
This position is for a Senior Project Manager to assist the State of Michigan Project Management Office
supporting DIFS with a multi-year high priority legacy modernization project. This role, as part of the
DTMB Enterprise Portfolio Management Office (EPMO), works closely with DTMB Agency Services
technical teams as well as with agency executives/stakeholders.
The candidate must be comfortable working in a fast paced, multi-vendor deployment supporting a
hybrid workforce (combination of on-site and remote work) at all levels of the organization. Applicants
should possess exceptional communication and follow up skills along with significant experience in
formal IT project management. This position requires the PM to be working in person for 2-3 days a
week. The remainder can be worked from home.
Basic Duties:
Utilize the State of Michigan’s Project Portfolio Management Tool (Clarity) to prepare project
schedules, assign resources and manages budgets.
Prepare information for presentations geared to various audiences ranging from executives,
managers and project team members.
Accountable for monitoring, controlling, and communicating project progress by actively
managing the cost, schedule, scope, resources, quality, and risks.
Accountable and responsible for clear, timely, and accurate communications with stakeholders,
particularly the project sponsors, project team members, program managers, and DTMB
management, on the status of the project, using appropriate communication methods.
Responsible for providing leadership and fostering collaborative participation between the
technical and business teams by obtaining consensus and gaining commitment.
Responsible for working with the project team members to develop and maintain the following
key SUITE Project Management Methodology (PMM) deliverables throughout the project
lifecycle:
o Project Charter - Project Schedule – Project Budget - Communication Plan - Project Status
Report - Risk and Issue Management Plans - Change Requests - Project Closedown Summary
Responsible for managing interfaces related communication with other agencies.
Responsible for ensuring the project adheres to the SUITE PMM and System Engineering
Methodology (SEM), including appropriate and timely transitions through the stages and phases
of the project lifecycle.
Responsible for facilitating and enforcing the Change Management process as agreed upon
with the agency (Change Requests) when the project deviates from the approved scope,
schedule, or budget. This includes ensuring all Change Requests have appropriate approval
before action is taken or information is updated.
Responsible for creating project Corrective Action Plans (CAP) when necessary for projects in
yellow or red status.
Responsible for understanding the project benefits and the impact of change requests to the
benefits business cases. Responsible for ensuring related project artifacts are updated
accordingly.
Responsible for reviewing and understanding vendor contracts to actively manage the vendor
deliverables and adherence to the vendor deliverable approval procedure.
Facilitates the interactions among stakeholders by clarifying the expectations of all participants
and ensuring all deliverables are assigned, reviewed, and completed.
Qualifications Required/Desire Experience
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d
In-depth knowledge of and experience in IT project
management, including industry standard and best practices.
Required 7 years
Proven record for delivering projects on time and on budget in
a formal project manager role
Required 7 years
Experience establishing and maintaining project budgets,
schedules, change requests, risk and issue logs
Required 7 years
Experience developing and delivering project status Required 7 years
Experience using a project portfolio management systems
and tools (e.g.) Clarity
Required 5 years
Advanced working knowledge of MSProject Required 5 years
Experience handling variety of stakeholders and system
owners from other departments. Highly Desired 5 years
Experience managing multi-vendor environment in a
government environment. Highly Desired 5 years
Possession of a Project Management Professional (PMP)
Certification.
Highly Desired 3 years
