What are the responsibilities and job description for the Contracts Administrative Assistant I position at Atec, Inc.?
SUMMARY
Clerical work and administrative business detail.
ESSENTIAL DUTIES / RESPONSIBILITIES
Read and route incoming mail.
Type and transmit correspondence for Marketing and Contract Administration.
File correspondence and other records.
Answer telephone and provide information or route calls and place outgoing calls.
Schedule meetings.
Assist with preparation and maintenance of quote files.
Assist Contract Administration.
Provide receptionist back-up relief.
Record minutes of staff meetings.
Assist with client / customer relations.
Complete department supply orders.
Compile and distribute memos and correspondence.
Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure
data is current.
Assist with researching parts history (includes NSN history).
Initiate job quote packages for Contract Administration and Estimating and ensure timely response.
Obtain necessary copies of drawings, and / or Bill of Materials (BOM) from Document Control.
Maintain quote file and log according to status (In process / Cancel / No Bid / Tracking, etc.).
Acquire proposal status from Estimating Department and customers and update electronic system.
Print ERP report and updating ERP as required by Contract Administrators.
Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work
environment.
Ensure activities are conducted in accordance with Atec International Standards Organization
AS9100 / ISO) policies and correct and report any deviations to appropriate area manager / supervisor.
SUPERVISORY RESPONSIBILITIES
N / A
AS9100 / ISO SPECIFIC DUTIES
Be familiar with and understand Atec Quality Policy and company objectives.
Understand required AS9100 / ISO specific Procedures and Work Instructions.
Complete all records required by Procedures and Work Instructions.
Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM,
Suggestion box, etc.).
Participate in AS9100 / ISO training as required.
Cooperate with Auditors.
Report any deviations to appropriate area manager / supervisor.
EDUCATION AND / OR EXPERIENCE
High school diploma or General Education Degree (GED); or one to three years related experience; or
combination of education and experience.
Proficiency with computer software including Microsoft Office.
CERTIFICATES, LICENSES, REGISTRATIONS
N / A
PHYSICAL DEMANDS
Employee is regularly required to stand or sit, usually at a computer and / or typewriter for an extended period
of time and occasionally to stoop or kneel.
WORK ENVIRONMENT
Noise level in the work environment is usually moderate.
Extended work hours and / or travel may occasionally be required
