Festival & Events Manager

POSITION: Festival & Events Manager

REPORTS TO: President

START DATE: March 1, 2025

TERMS: Full Time, Salaried Position

SALARY RANGE: $55,000 - $60,000

ABOUT US: The Athenaeum Foundation preserves a treasured historic landmark that

welcomes all to nurture a sound mind and a sound body through arts & culture,

wellness, and community. Our vision is for all Athenaeum guests to experience a

greater connection to their community and themselves.

PURPOSE: The Festival & Events Manager manages the planning, implementation, and

refinement of strategic, mission-driven programming for the organization.

RESPONSIBILITIES: This position is ideal for a dynamic, organized individual who thrives in a fast-paced environment, enjoys planning events, and is passionate about creating memorable experiences. Join us in a role where you'll oversee exciting events in a vibrant cultural and artistic setting, a historic 125-year-old building located in the heart of Mass Ave.

Event Management:

• Oversee all logistics for Athenaeum Presents events, including Karneval, St. Benno Fest, Das GartenGrillFest, GermanFest, and Christkindlmarkt.
• Plan and execute events ranging in attendance from 200 to 6,000 guests, ensuring every detail is covered for events of all sizes.
• Transform creative ideas and goals into fully realized events, from concept to execution.

Coordination and Planning:

• Collaborate with staff, tenants, and partner organizations to create and distribute an annual calendar of mission-driven events.
• Plan and execute additional events as needed, aligning with organizational goals and community engagement.

Budgeting and Logistics:

• Develop and maintain detailed work plans, expense budgets, and timelines for all fundraising events.
• Manage all aspects of event logistics, including:
• Negotiating and finalizing contracts with vendors and entertainers.
• Handling registration for special events and activities within larger programs.
• Securing necessary permits and submitting logistics applications.

Volunteer Management:

• Recruit, train, and retain a dedicated team of volunteers to support annual events and programming.

Event Promotion:

• Collaborate with the Director of Advancement and marketing professionals to design and distribute event materials across digital and print platforms.

On-Site Coordination:

• Ensure seamless execution by managing all aspects of events and programs on-site.

QUALIFICATIONS: The ideal candidate for this position will:

• Be creative and excited about the mission of the Athenaeum Foundation.
• Possess a Bachelor’s degree in an events, hospitality, arts or non-profit related field (preferred, but not required)
• Possess at least 3 years of experience working in event production and management
• Possess previous customer service experience
• Possess the ability to think strategically and creatively
• Be proficient in Microsoft Office and Google Suite products and services
• Be able to work and manage projects both independently and as part of a team
• Demonstrate excellent written and verbal communication skills
• Possess excellent organization and time management skills
• Must have excellent interpersonal/relationship building skills
• Have the ability to work a flexible schedule (including some nights and weekends) as the calendar of events and programs requires
• Physical Requirements:
• Must be able to seize, grasp, turn and hold objects with hands
• Must be able to work on your feet as needed for 12 hour days during events
• Must be able to move, pull, carry, or lift at least 45 pounds
• Occasionally kneel, bend, crouch and climb as required

TO APPLY: Please send your resume, cover letter, and salary requirement to:

careers@athenaeumindy.org