Compliance Analyst(American Rescue Plan Act)

Purpose & Job Related Requirements

REPORTS TO: Community Impact Administrator (American Rescue Plan Act)

FLSA STATUS: Exempt - Administrative

CLASSIFICATION: Temporary, Full-Time Personnel System; Requires satisfactory completion of a six month probationary period.

PAY GRADE: 119

SAFETY SENSITIVE: No

Minimum Training & Experience Required to Perform Essential Job Functions

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Interprets, applies, and explains federal regulations and procedures, as well as assists sub-recipients under contract with regulatory compliance.

Acts as a liaison with sub-recipient organizations to provide information and grant resources, performance measurement, contract compliance, and regulatory compliance.

Provides and coordinates managerial and grant-related technical assistance to sub-recipients, community organizations, and other local government departments.

Analyzes agency appropriation requests by reviewing for completeness, uniformity, and conformity to established guidelines.

Assists with managing federally and locally-funded program areas and projects.

Prepares agenda reports under the direction of the Community Impact Administrator.

Works with Housing & Community Development and Finance Departments to ensure all ARPA accounts and sub-recipient funds are accurately maintained in compliance with all applicable state and federal rules and regulations.

Maintains current and accurate balance of accounts; analyzes accounts for the type and accuracy of transactions and prepares journal entries to keep accurate track of monies received and expended in collaboration with the Finance Department.

Recommends and monitors performance measures for federally- and locally-funded programs and projects; provides technical assistance to staff and sub-recipient agencies to establish appropriate measures for their programs in order to access program effectiveness.

Reviews sub-recipients financial records and reports to recommend refinements which will ensure compliance with federal and local financial, reporting and procurement regulations and better management practices.

Assists the Community Impact Administrator and Finance Department with compiling information necessary to report the financial status of all budgets and program data related to federally- and locally-funded programs..

Develops measurements of both qualitative and quantitative data; develops evaluation strategies using cost-benefit analysis, regression analysis, time series analysis, and other statistical methodologies to assess programs and services; develops flow charts to represent processes.

Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions.

Prepares and presents staff reports and presentations at various community and governmental meetings, occasionally draft Commissions documents, serve on various committees and task forces.

Monitors sub-recipients for contract compliance recordkeeping and reports to ensure that all requirements are met, problems are corrected, and Housing and Community Development Department management is able to report on program compliance.

Performs and supervises site visits for the most complex federally and locally-funded to ensure compliance with federal and contractual requirements.

Develops and maintains detailed program policies and procedures in suitable manual form so that all staff clearly understands current policies by using one source of information.

Coordinates programs internally and externally to ensure that programs complement each other, are not duplicated, and best serve the client.

Prepares sub-recipient agency contracts; reviews agency scope of services budgets and performance goals for accuracy and compliance, reviews contracts with attorney, prepares contracts for execution.

Evaluates grant proposals and ensures activities are eligible within established criteria and federal and local guidance..

Composes and/or prepares reports, organizational and flow charts, decision trees, and pareto charts, summary presentations and reports, graphs, spreadsheets, work plan/audit program, and other documents associated with the daily routine and duties of the position.

Occasionally attends Mayor & Commission Meetings, Work Sessions, Committee Meetings and Executive Team meetings Plans and coordinates various meetings and events.

Assists with retrieval and copying of documents in response to Open Records Requests.

Performs other duties as required.

Knowledge, Skills and Abilities

Knowledge of the principles, practices and procedures of ACCGov, American Rescue Plan Act funds, State and Local Fiscal Recovery funds, and state and federal requirements.

Knowledge of federal reimbursement and reporting procedures.

Knowledge of specific programmatic details on a variety of programs as well as broad understanding of the principles and underlying their relationship to other programs, and to federal regulations.

Knowledge of management, human resource management/personnel, and financial practices, policies, and procedures as necessary in the completion of daily responsibilities.

Knowledge of methods used to monitor changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental operations and activities.

Knowledge of common word processing, communication, program/financial analysis, planning and reporting.

Knowledge of basic organizational, management and human relations and technical methodologies.

Knowledge of current trends in the development of public-private partnerships, statistical analysis techniques, accounting and budget analysis methods and construction trades and financing methods.

Ability to communicate and interact clearly with subrecipients, subordinates, clients, the public and associates.

Ability to develop and administer policies, procedures, plans and activities and to monitor the performance of subordinates against measured established goals.

Ability to assembly information and make written reports and documents in a concise, clear and effective manner.

Ability to comprehend, interpret, and apply regulations, procedures and related information.

Ability to read, understand, and interpret personnel and financial reports and related materials.

Ability to use personal computer, calculator, facsimile machine, and telephone.

Ability to communicate and interact effectively with supervisors, management, other staff members, elected officials, and personnel at all levels of government.

Ability to utilize computer software packages such as word processing, spreadsheet, and database programs, and others as necessary to perform management analysis, reporting, and graphic tasks.

Ability to organize and maintain an assortment of records and information in an effective manner and according to departmental and/or governmental regulations.

Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.

Ability to use independent judgment in routine and non-routine situations.

Ability to utilize financial reports, budget documents, organizational charts, state and local codes, ordinances, and standards in the performance of an audit.

Ability to use extensive judgment in interpreting data obtained from reports, work logs, surveys, work samples, and personal interviews, in maintaining standards, and in addressing problems.

Supplemental Information

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copy and facsimile machines, telephone, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, bending, stooping, standing, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY: Requires the ability to read a variety of reports, budget documents, statistical reports, policies, codes, standards, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare analyses, summary presentations, report findings and recommendations, organizational and flow charts, work plans/audit programs, and correspondence using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people in management and the Mayor and Commission with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including analytical terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine decimals and percentages; to interpret graphs; to compute discounts, interest, profit and loss, ratio and proportion; to perform calculations involving variables, formulas, square roots, and polynomials; to perform statistical calculations which include frequency distributions, reliability and validity of tests, correlation techniques, factor analysis, and econometrics.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment, which may include rulers, yardsticks, and tape measures.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, calculator, copier, facsimile machine, telephone, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.

As an Employer of Choice, we offer:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Group Accident insurance
• Critical Illness insurance
• Employer paid basic life insurance
• Contributory term life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Employee Assistance Program
• Paid Time Off
• 13 paid holidays
• Employer Paid Pension Plan (10 years of service)
• Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer – Federal Student Aid
• Robust Wellness Program – earn up to $175 per quarter for participation
• Employee Fitness Center – free for employees, spouse, and children 18
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job related vaccinations
• Uniforms provided
• Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
• Discount Admissions – ACCGov Parks, Georgia Aquarium
• Annual employee appreciation events