What are the responsibilities and job description for the IN-HOUSE ONLY: Capital Programs Coordinator / Public Works position at Athens-Clarke County Unified Government?
Purpose & Job Related Requirements
REPORTS TO: Public Works Director
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period
PAY GRADE: 119
SAFETY SENSITIVE: No
Purpose of the Job
The purpose of this job is to coordinate budget, planning, and research activities for the Director and other key departmental staff, including the Engineering Administrator. Duties and responsibilities may include, but are not limited to: reviewing and developing programs and management systems for all divisions within the Department; developing and compiling various budget and financial documents; analyzing operating systems, communication methods, policies, and procedures in order to assess efficiencies and enhance effectiveness; maintaining capital project timelines, conducting financial reviews of divisions and cost analyses of services and programs; performing research functions; acting as a liaison among departments, government, public and other stakeholders; serving as contract administrator for capital projects; researching grant funding opportunities; developing public engagement communication and events; oversight of APWA Accreditation process; and performing additional tasks as assigned.
Job Related Requirements
WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
Must work independently with limited direct oversight from the Director.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC’s safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
Bachelor’s Degree in Public/Business Administration, Finance, Project Management, or a related discipline with four years of management analysis, accounting/bookkeeping, auditing, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Two years of supervisory experience is required.
Master’s Degree preferred.
Must possess a valid drivers’ license.
Must possess or have the ability to acquire Notary Public status.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff including Engineering/Stormwater division Administrative Assistant and temporary staff; handles employee concerns and problems, directs work, counsels, disciplines and conducts performance appraisals within the scope and function and role; and serves as team leader for all divisional Administrative Assistants.
Responsible for the financial planning and tracking of capital improvement and SPLOST-funded projects managed by the department; develops regular reports that summarize expenditures, current encumbrances, and planned future liabilities for each improvement project.
Identifies and administrates various Federal, State, and Local funding sources used on infrastructure projects and ensures projects meet grant requirements and obligations.
Coordinates contract management for Capital and SPLOST-funded projects, working with Engineering Administrator and Construction Coordinator; submits and track routing of contracts for required signatures; submits Notice to Proceed to contractors; provides regular reporting on contracts and fund usage to project team and contractors.
Monitors capital expenditures against Mayor and Commission-approved contract limits; prepares and submits invoicing; prepares reports for Assistant Director and Engineering Administrator.
Assists with the development of the Department’s operating budget, compiling cost figures, and coordinating budget development tasks for different funding sources and within the four different divisions.
Maintains accurate record of and monitors Department revenues, expenditures, billings, collections and deposits; makes necessary line item transfers.
Oversees APWA Accreditation process, including the development and submittal of process/procedures and reports; maintains annual accreditation requirements as needed.
Researchs, prepares, edits, and submits required Mayor and Commission Agenda Reports for all phases of project development for Engineering, Traffic, and Stormwater divisions.
Develops and implements public engagement component of capital projects; coordinates communication/events with appropriate staff and other departments; maintains Web site and social media content.
Coordinates and conducts review and analyses of operations, organizational structures, and responsibilities as it affects the efficiency and effectiveness of the respective Department.
Assists divisions in the development of goals, objectives, performance measurements, and data collection systems; develops procedures and flow charts to represent processes.
Assists staff, governmental employees, elected officials and the public by researching and providing information for various purposes and for inquiries into governmental or Departmental activities, permit requirements, programs, functions or events; may represent department on various committees/boards such as Road Safety Audit Team.
Reviews, researches, prioritizes, and forwards Commissioner and citizen work requests to appropriate staff; reviews staff responses and provides updates to Clerk of Commission or other appropriate staff.
Researches opportunities for and submits program and project accomplishments for recognition or certification, including APWA, BFC Program, and others.
Oversees development of the Department’s annual work plan and publication of biannual report.
Interviews and observes the work of employees at all levels of the Department to gain an understanding of the work performed, to analyze tasks, to review processes, and to develop recommendations for improvement.
Prepares reports and presentations concerning Capital and SPLOST-funded projects, departmental programs and operations and detail findings and recommendations on staffing levels, organization, and resource deployment for the Director.
Performs other related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the policies, procedures, and activities of the Transportation & Public Works Department Department as they pertain to the performance of duties relating to the position of Capital Programs Coordinator.
Knowledge of the management, operations, and functions of the department; organizational structure; and departmental practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the position.
Knowledge of departmental management practices and various analytical techniques.
Knowledge of and proficient with the use of computers and software related to the position.
Ability to communicate and interact effectively with supervisors, management, other staff members, elected officials, and personnel at all levels of government.
Ability to organize and maintain an assortment of records and information in an effective manner and according to departmental and/or governmental regulations.
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
Ability to use independent judgment in routine and non-routine situations.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle the required mathematical calculations using statistical data.
Ability to plan, organize, and/or prioritize daily assignments and work activities.
Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to utilize financial reports, budget documents, organizational charts, state and local codes, ordinances, and standards in the performance of management reviews.
Ability to use extensive judgment in interpreting data obtained from reports, work logs, surveys, work samples, and personal interviews, in maintaining standards, and in addressing problems.
Ability to use calculators, photocopier and facsimile machines, computer projector and other office equipment.
Supplemental Information
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copy and facsimile machines, telephone, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of reports, budget documents, statistical reports, policies, codes, standards, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare analyses, summary presentations, report findings and recommendations, organizational and flow charts, work plans, management reviews, and correspondence using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people in management and the Mayor and Commission with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including analytical terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine decimals and percentages; to interpret graphs; to compute discounts, interest, profit and loss, ratio and proportion; to perform calculations involving variables and formulas.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment, which may include rulers, yardsticks, and tape measures.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, calculator, copier, facsimile machine, telephone, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Pet Insurance
- Group Accident insurance
- Critical Illness insurance
- Employer paid basic life insurance
- Contributory term life insurance
- Whole life insurance
- Employer Paid Short Term Disability
- Long Term Disability
- Employee Assistance Program
- Paid Time Off
- 13 paid holidays
- Employer Paid Pension Plan (10 years of service)
- Deferred Compensation Program with employer match
- Tuition Reimbursement Program
- Public Service Loan Forgiveness Employer – Federal Student Aid
- Robust Wellness Program – earn up to $175 per quarter for participation
- Employee Fitness Center – free for employees, spouse, and children 18
- Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
- Safety & Risk training and job related vaccinations
- Uniforms provided
- Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
- Discount Admissions – ACCGov Parks, Georgia Aquarium
- Annual employee appreciation events
BENEFITS
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791
Salary : $175
