Natural Surface and Volunteer Program Specialist

Purpose & Job Related Requirements

REPORTS TO: Facility or Program Supervisor
FLSA STATUS: Exempt - Executive
CLASSIFICATION: Personnel System - Requires satisfactory completion of a six month probationary period.
PAY GRADE: 117
SAFETY SENSITIVE: No

Purpose of Job

The purpose of this job is to plan, develop, supervise, and evaluate various Leisure Services Department programs. Duties and responsibilities include, but are not limited to program planning, organizing, implementation and evaluation; supervising and training assigned employees; preparing long and short-term goals, instructing classes, ensuring safety in programs and facilities; creating and coordinating program publicity and promotion; and performing additional tasks as assigned.

Job Related Requirements

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Minimum Training & Experience Required to Perform Essential Job Functions

Bachelor's degree in course of study related to occupational field with one year of related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job.

Must possess a valid driver's license.

One year of supervisory experience preferred.

When Assigned to Trails and Open Space (minimum qualifications)

Course of study related to outdoor recreation, forestry, natural sciences, or related field.

Must have completed or complete within 12 months of hire the International Mountain Biking Association Sustainable Trails Workshop Crew Leader Training.

Must obtain BC1 chainsaw training within 1 year of hire date.

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Plans, develops, conducts and evaluates programs, events, activities, camps and/or tournaments.

Supervises, trains, makes hiring recommendations and evaluates assigned employees, volunteers, and interns; handles all related concerns, directs work assignments, disciplines and counsels workers when necessary.

Oversees program instructors and handles contract agreements with contract labor.

Prepares specific objectives for programs and special events, and develops a written plan of action; evaluates and adjusts programs as necessary; maintains records for division/department reporting and assessment.

Addresses needs of program participants with disabilities, and seeks higher-level assistance as needed.

Prepares annual budget proposal for programs, events and/or projects; may assist with the development of the budget proposal.

Coordinates volunteer needs, and assists with recruitment and training for programs and special events.

Creates and coordinates publicity and/or promotional materials for programs and special events, including website maintenance; assists with distribution of materials.

Prepares, coordinates and schedules appropriate facility for programs and special events by coordinating related maintenance, safety/inspections and security needs and concerns.

Designs, constructs, maintains and collects materials for programs, displays and exhibits.

Assists with the management of daily operations of the facility; may perform the duties of the facility supervisor when needed.

Schedules, reserves, and inputs data for programs, events, activities, camps and/or tournaments into scheduling and reservation software.

Serves as department liaison for various community groups and organizations.

Responds to citizen inquires and complaints and addresses, solves, or forwards complaints to appropriate personnel.

May be assigned as facility liaison for department social media and/or volunteer task force.

Performs other related duties as required.

When assigned to Natural Trails and Volunteers

Oversees Natural Surface Trails at all parks.

Performs natural surface trail maintenance and construction including weed eating, herbicide application, chainsawing, raking, and using hand tools such as shovels, hoes, mcclouds, axes, saws, and loppers.

Performs inspections and oversee the maintenance of assigned facility and equipment to ensure safe operations and maintained inventory.

Plans, implements, leads, and evaluates volunteer-based recreational programs focused on natural surface trails and their respective parks.

Develops & Leads Recreational programs on primarily Natural Surface Trails and their respective parks.

Oversees all volunteer programs and workdays for Trails and Open Space.

Coordinates and leads volunteer work days using volunteer management software such as Givepulse.

Communicates frequently with potential and current volunteers using emails, phone calls, and social media outlets.

Assists or fills in with other Program Specialist assigned to “Trails and Open Space, Greenways, Riverside Parks Paved Trails, Events, and Rentals” as needed.

Knowledge, Skills and Abilities

Knowledge of the principles, practices and procedures of assigned division in the Leisure Services Department.

Knowledge of management, human resources management/personnel, financial practices, policies, and procedures as necessary in the completion of daily responsibilities.

Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.

Knowledge of established organizational, managerial, human relations methods and techniques.

Knowledge of principles and practices of recreation administration, relevant laws, ordinances, policies and procedures, budgetary processes and procedures and the theory and principles of program development and implementation in recreation.

Knowledge of functions, principles, methods and techniques of public sector planning, including those related to community planning, outdoor recreation planning, and natural and cultural resource planning and understanding of methods and tools for developing, scheduling, coordinating, monitoring, evaluating and managing planning, design and construction projects (when assigned to Park Planning).

Knowledge of first aid and CPR, departmental programs, community resources, supervisory practices, rules of a variety of sports and the techniques, equipment and supplies used in athletics and park maintenance.

Knowledge of and proficiency in the use of computers and software related to the position.

Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.

Ability to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position.

Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.

Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental operations and activities.

Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens - Clarke County Government as they relate to the Leisure Services Department.

Ability to assemble information and make written reports and documents in a concise, clear and effective manner.

Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

Ability to comprehend, interpret, and apply regulations, procedures, and related information.

Ability to handle required mathematical calculations. Ability to plan and coordinate programs involving large groups of people.

Supplemental Information

When assigned to Trails and Open Space

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a vehicle, utility vehicle, bicycle, game cameras, long handle tools, gas/battery powered tools, machinery, radio/communications equipment, cameras, calculators, copy machines, telephones, iPad, etc. Must be able to use body members to work, move or carry objects or materials. This position requires: riding a bicycle for 6 miles per day frequently and 30 miles per day occasionally, hiking for 6 miles per day frequently and 12 miles per day occasionally without support, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion. Must be able to lift and exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently. Physical demand requirements are at levels of those of heavy work.

For ALL assignments:

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions.

LANGUAGE ABILITY: Requires the ability to read a variety of reports, forms and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare forms, reports, letters, memoranda, and miscellaneous documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques, to acquire and be able to expound on knowledge of topics related to primary occupation, and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative,
technical, or professional languages including aviation and accounting terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, and to utilize and determine percentages.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with automated office machines.

MOTOR COORDINATION: May require the ability to coordinate hands, fingers, and eyes accurately in using automated office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, typewriter, and calculator. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.

As an Employer of Choice, we offer:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Group Accident insurance
• Critical Illness insurance
• Employer paid basic life insurance
• Contributory term life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Employee Assistance Program
• Paid Time Off
• 13 paid holidays
• Employer Paid Pension Plan (10 years of service)
• Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer – Federal Student Aid
• Robust Wellness Program – earn up to $175 per quarter for participation
• Employee Fitness Center – free for employees, spouse, and children 18
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job related vaccinations
• Uniforms provided
• Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
• Discount Admissions – ACCGov Parks, Georgia Aquarium
• Annual employee appreciation events