What are the responsibilities and job description for the Public Utilities Analyst / Water Business Office position at Athens-Clarke County Unified Government?
Purpose & Job Related Requirements
REPORTS TO: Water Business Administrator
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System; Requires satisfactory completion of a six month probationary period.
PAY GRADE: 117
SAFETY SENSITIVE: No
Purpose of Job
Balance Water and Sewer Accounts for accuracy. Ensure compliance with all Local and State Laws including the Water Business Operating Policies and Procedures. Create and maintain checks and balances throughout the Water Business Office. Reduce Delinquencies utilizing means and methods to recoup funds from previous customers and working with a collection agency. Perform additional tasks as assigned.
Job Related Requirements
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
Bachelor's degree in Business Administration, Public Administration, Accounting, or related field with three years of experience to include project management and workflow experience or certification; workflow design and process management; performance metric analysis; and budgetary responsibilities required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Plans and coordinates preparation of the annual operating budget.
Collects data and prepares monthly, quarterly and annual performance metric reports.
Keeps up with changes in policies and methods of operational, budgetary and equipment needs as they relate to the operations and activities of the department.
Plans, coordinates, and/or assists with projects related to the operational needs of the Department/division.
Reviews the financial and operational records of the department; resolves related problems.
Creates and maintains charts and graphs of budgetary and operational activities as required.
Obtains and compiles financial information and operating data of the water & sewer system as required for revenue bond disclosure reporting.
Responds to routine requests for information form officials, the public, consultants, contractors, employees, members of staff, and other individuals/agencies.
Performs other duties as assigned
When assigned to Water Business Office:
Compiles, prepares and submits monthly, semi-annual, and annual financial and statistical reports as required by Finance and Public Utilities. i.e Top Ten Water/Sewer Users, Billing Rate and End of Year Reports.
Analyzes and interprets accounting procedures and internal controls; prepares recommendations for revision; participates in development and implementation of accounting and fiscal procedures and methods.
Ensures compliance with the New Water Business Plan, adhering to monetary/adjustments authorization levels to make certain checks and balances are in place to ensure compliance is being achieved.
Create, Implement and maintain process for transferring unclaimed refunds to the Georgia Department of Revenue per Unclaimed Property Act, O.C.G.A, Section 44-12-190.
Maintains current and accurate balance of the general ledger; reconciles Water Business bank accounts with the Finance Department.
Resolves complex reconciliation and account analysis problems requiring in-depth research and application of appropriate generally accepted accounting principles.
Discusses accounting issues with Finance Department, Management and Staff.
Provides the external auditor with any requested documents or information necessary for the completion of the annual audit. Implement improvement from Audit Findings.
Reviews Water and Sewer Dashboard daily and notifying staff of any discrepancies.
Identify issues attributing to account delinquency and discuss them with management.
Implement and maintain process for turning delinquent accounts over to a collection agency for the collection of outstanding debt.
Review and monitor delinquent accounts and all applicable collection reports.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of the Unified Government of Athens-Clarke County and the operations and functions of the Public Utilities Department.
Knowledge of human resource management/personnel and financial practices, policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of any changes in policy, methods, operations, budgetary and equipment needs, etc., as they pertain to departmental and personnel operations and activities.
Knowledge of modern office procedures and of accounting/bookkeeping practices.
Knowledge of Athens-Clarke County Personnel System policies and procedures and unified government/departmental rules and regulations.
Knowledgeable and proficient with computers.
Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.
Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Unified Government of Athens-Clarke County as they relate to the Public Utilities Department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle required calculations using statistical calculations.
Ability to read, understand, and interpret personnel and financial reports and related materials.
Ability to operate various office equipment including a computer, printer, typewriter, calculator, copier, facsimile machine, two-way radio, and telephone.
Ability to utilize various word processing, spreadsheet, database and/or other software programs relevant to the position.
Supplemental Information
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copier, facsimile machine, two-way radio, and telephone. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions to/from co-workers, assistants or supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of informational documentation, directions, instructions, methods and procedures. Requires the ability to prepare letters, reports, forms, spreadsheets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to individuals and/or groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including terminology related to public utilities and human resources.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; perform calculations involving variables.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with a variety of machinery and equipment including a computer, printer, typewriter, calculator, copier, facsimile machine, dictation equipment, tape recorder, two-way radio, and telephone.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as automated office equipment, secretarial supplies, and computer supplies. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone and two-way radio.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Pet Insurance
- Group Accident insurance
- Critical Illness insurance
- Employer paid basic life insurance
- Contributory term life insurance
- Whole life insurance
- Employer Paid Short Term Disability
- Long Term Disability
- Employee Assistance Program
- Paid Time Off
- 13 paid holidays
- Employer Paid Pension Plan (10 years of service)
- Deferred Compensation Program with employer match
- Tuition Reimbursement Program
- Public Service Loan Forgiveness Employer – Federal Student Aid
- Robust Wellness Program – earn up to $175 per quarter for participation
- Employee Fitness Center – free for employees, spouse, and children 18
- Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
- Safety & Risk training and job related vaccinations
- Uniforms provided
- Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
- Discount Admissions – ACCGov Parks, Georgia Aquarium
- Annual employee appreciation events
BENEFITS
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791
Salary : $175
