What are the responsibilities and job description for the Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES) position at Athens State University?
Position Information
Department/College College of Education Position Title Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES) Job Category Staff Posting Number 00478 FLSA Non-Exempt Full or Part Time Full-Time Other Temporary No If Temporary, number of months
Position Summary Information
Duties
The Administrative Assistant for Field Experience and Internship position is responsible for a variety of activities related to field experience placement and student intern placement. This position reports to the Director of Teacher Education Services & Certification.
Essential Functions
QUALIFICATIONS REQUIRED
Salary Band: N120
To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/
Salary Will Be Commensurate With Experience And Qualifications.
Posting Detail Information
University Information
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
EEO Statement
Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.
Background Check Statement
In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Close Date Open Until Filled Yes Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended. Please provide contact information for three professional references on your application. Include correct email addresses if available.
Additional Information
Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.
To apply or view details, visit https://jobs.athens.edu/
Review of applications will begin as soon as possible and remain "open until filled".
For assistance, contact the Human Resources Office at 256-216-3333 or email us at employment@athens.edu.
Department/College College of Education Position Title Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES) Job Category Staff Posting Number 00478 FLSA Non-Exempt Full or Part Time Full-Time Other Temporary No If Temporary, number of months
Position Summary Information
Duties
The Administrative Assistant for Field Experience and Internship position is responsible for a variety of activities related to field experience placement and student intern placement. This position reports to the Director of Teacher Education Services & Certification.
Essential Functions
- Organization/maintenance of contact log for FE placement and Internship contracts
- Work with FEI Coordinator in the organization/preparation of instructor led FE assignments
- Record/Maintain Intern Supervisor Travel Expense Forms
- Maintain/Record FE Verification Forms and Internship Attendance Forms
- Set up/maintain student placements, including drop/add, in Banner for Field Experience and Internship
- Create reports through ARGOS database
- Assist in organizing and scheduling Internship Seminar and Field Experience activities
- Provide to faculty a listing of student intern(s) and school assignment(s) each semester
- Email student & school assignments to faculty each semester
- Assist with questions from student, faculty and supervisors regarding Internship Blackboard course
- Demonstrate flexibility and adaptability to changing work scope and tasks based on need
- Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff
- Maintain "open door" to internal and external customers
- Identify opportunities for improvements to work practices and offer viable solutions for implementation
- Proactively engage in problem-solving related to tasks in this position with internal and external people
- Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
- Complete other tasks as assigned
QUALIFICATIONS REQUIRED
- High School diploma or its equivalent required; Bachelor's degree preferred
- Ability to understand oral and written instructions required
- Computer knowledge and experience required
- Experience in using Banner and Excel preferred
- Experience with database software and Argos preferred
- Ability to organize and work independently
- Ability to communicate effectively and establish and maintain positive working relationships
- Must be able to remain in a stationary position such as standing and/or sitting for a prolonged period of time
- Frequently tasked with filing which may require low postures such as crouching, kneeling, and/or stooping
- Must be able to occasionally adjust or move objects up to 25 pounds in all directions.
- This position requires constant communication with others to exchange information
- Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.
- Occasionally tasked with operating a motor vehicle to travel for university business
- Frequently uses near vision for use of computers and reading small print
Salary Band: N120
To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/
Salary Will Be Commensurate With Experience And Qualifications.
Posting Detail Information
University Information
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
EEO Statement
Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.
Background Check Statement
In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Close Date Open Until Filled Yes Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended. Please provide contact information for three professional references on your application. Include correct email addresses if available.
Additional Information
Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.
To apply or view details, visit https://jobs.athens.edu/
Review of applications will begin as soon as possible and remain "open until filled".
For assistance, contact the Human Resources Office at 256-216-3333 or email us at employment@athens.edu.
