Executive Administrative Assistant to the Dean of Colleges
Closing Date:
Job Duties:
JOB SUMMARY:The Executive Administrative Assistant to the Dean of Colleges is a proactive self-starter with strong organizational, communication, and leadership skills, responsible for providing comprehensive support for the Dean of Colleges. This role requires managing a variety of programs and initiatives while maintaining the strategic vision of the Dean, and encompasses tasks like managing schedules, coordinating meetings, handling correspondence, and assisting with faculty-related processes, all while maintaining confidentiality.
ESSENTIAL FUNCTIONS:- Oversee executive, strategic, operational, and administrative tasks essential for the success of the Deans office
- Coordinate the flow of information between the Dean of Colleges office and each individual college
- Assist the Dean to ensure accreditation and state deadlines are monitored and met
- Assist the Dean in monitoring and ensuring deadlines are met for annual submission of schedules, catalog changes, and faculty evaluations
- Assist Dean with budgeting and planning documents
- Evaluate data and prepare reports containing findings, conclusions, and recommendations
- Demonstrate flexibility and adaptability to changing work scope and tasks based on need
- Identify opportunities for improvements to work practices and offer viable solutions for implementation
- Proactively engage in problem-solving related to tasks in this position with internal and external people.
- Complete other tasks as assigned
Required Qualifications:
QUALIFICATIONS REQUIRED:- Minimum of Associates Degree is required
- Basic computer knowledge and experience required
- A minimum of three years of experience in a higher education environment
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:- Ability to understand oral and written instructions required
- Ability to organize and work independently required
- Ability to communicate effectively and establish and maintain positive working relationships required
QUALIFICATIONS PREFERRED:- Bachelors degree preferred
- Experience in using Banner and Excel preferred
- Experience with database software and Argos preferred
WORKING CONDITIONS:- Ability to remain in a stationary position such as standing and/or sitting for a prolonged period of time
- Occasionally tasked with filing which sometimes requires low postures such as crouching, kneeling, and/or stooping
- Ability to adjust or move objects up to 20 pounds
- Job frequently requires communication with others to exchange informatIon
- Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.
- Frequently uses near vision for use of computers and reading small print
Salary Schedule:
SALARY: Salary Band: N290To view salary schedules visit:
https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/Salary will be
commensurate with experience and qualifications.
Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.Please provide contact information for three professional references on your application. Include correct email addresses if available.
To be considered for this position please visit our web site and apply on line at the following link: https://jobs.athens.edu/postings/search
About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Societys "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.
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