Coordinator, Procurement

Who are we:
A professional basketball team and state-of-the-art arena/entertainment venue that specializes in creating memorable experiences for each guest we interact with. Some of our favorite things are live sports, concerts, comedy shows, family shows, and most any other world-class event you can think of, and we’re looking for someone who shares the same interests. We live for the fast-paced world of sports & live entertainment, and as such, we work hard, run fast, execute flawlessly, and party it up when it all comes together. Lastly, we strive to deliver wonderful experiences that create lasting memories, and we prefer to surround ourselves with those who are the best at what they do.

Who are you:
An enthusiastic lover of sports, live entertainment, and people. You have true passion for engaging in meaningful interactions and creating memorable experiences for all guests. You strive to be helpful, engaging, and knowledgeable of all things Atlanta Hawks and State Farm Arena. You enjoy being a part of an exciting and dynamic group, and you’re committed to continuously enhancing the productivity and effectiveness of your team. Lastly, you enjoy working hard and celebrating hard, and you’d be shocked if guests weren’t positively impacted by their interactions with you.

Position Overview:

Procurement is a new department in the organization, residing under Finance. This is an opportunity to help develop this department & capability, and play a critical role in our day-to-day business operations. The Procurement Coordinator will be responsible for overseeing the various procurement processes including vendor onboarding, vendor management, purchase order processing, travel expense administration, and reporting.

We are seeking a process-driven and proactive Procurement Coordinator with exceptional organizational skills and a collaborative mindset. The ideal candidate possesses strong attention to detail, passion for efficiency, and demonstrated ability of managing multiple processes in a seamless manner. We are looking for a resourceful problem-solver who works well with others and can communicate effectively to stakeholders. This role will play a vital part in maximizing procurement’s success within the organization.

Key Responsibilities:

• Manage the end-to-end vendor onboarding process, ensuring compliance with company policies
• Collaborate with the Accounts Payable (AP) team to ensure vendors are properly set up and onboarded in CorPay, while establishing the required documentation standards for efficient invoice processing.
• Processing purchase requests from internal departments, creating and issuing purchase orders (POs) to vendors, and ensuring accuracy
• Analysis and monthly reporting on vendor onboarding, purchase orders, and other procurement processes
• Ensure the timely receipt and processing of invoices, verifying alignment with POs to facilitate payments and provide real time visibility into spending
• Coordinate with internal teams and vendors to track order delivery and fulfillment as necessary
• Assist in resolving invoice discrepancies and payment-related issues
• Review and process travel expenses in accordance with company policies
• Ensure timely reimbursement and detailed documentation of travel-related expenditures
• Address discrepancies and provide support to departments regarding expense reports
• Recommend process improvements throughout procurement processes and assist in implementation

Required Skills:

• Highly organized and strategic thinker with excellent judgement in prioritizing tasks and managing multiple responsibilities effectively
• Proactive and self-motivated, capable of working independently with minimal supervision and taking initiative when necessary
• Strong analytical and reporting skills with the ability to generate high level reports and conduct detailed analyses with accuracy and attention to detail
• Critical thinker who adapts easily to new concepts and thrives in a collaborative environment
• Must be able to maintain discretion and able to handle confidential and sensitive information with professionalism and integrity
• Excellent written and communication skills, ensuring clear and effective correspondence
• Knowledgeable in contracts and agreements, with an understanding of procurement and compliance processes

Education and Experience:

• Bachelor’s degree in Business, Finance, Supply Chain Management, or a related field preferred
• Experience in procurement, finance, vendor management, and/or purchasing roles preferred
• Exceptional skills in Microsoft Excel, Word, PowerPoint, and Outlook
• Strong attention to detail with exceptional problem-solving abilities
• Outstanding organizational skills and ability to prioritize tasks
• Highly motivated with a strong work ethic
• Dependable, trustworthy, and dedicated to contributing to the team’s success
• Excellent interpersonal, communication, and negotiation skills
• Proficiency in procurement or ERP systems is an advantage

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

If this opportunity looks exciting to you, please complete the application process. Go Hawks!