What are the responsibilities and job description for the Executive Assistant position at Atlanta Legal Aid Society?

Atlanta Legal Aid Society (“Legal Aid”) seeks an Executive Assistant to support the Executive Director and Deputy Director of Atlanta Legal Aid, as well as the Board of Directors. Founded in 1924, our non-profit law firm represents low-income people in a variety of civil legal matters including family, housing, consumer, public benefits, education and health law in a five-county service area (Clayton, Cobb, DeKalb, Fulton, Gwinnett). Legal Aid employs over 150 staff and operates five offices and numerous units, programs and projects throughout its service area. Our clients and their legal issues are diverse and numerous.

Responsibilities :

Providing professional, high-level administrative support to the Executive Director and Deputy Director, including managing schedules, coordinating meetings, and preparing correspondence
Assisting the Executive Director in supporting the Officers, Executive Committee, and Board of Directors, including scheduling meetings, maintaining official records, drafting and revising official documents, and providing other administrative support
Maintaining and organizing confidential files, reports, and legal documents
Drafting, proofreading, and editing reports, presentations, and meeting minutes
Serving as a liaison between the Executive Director, Deputy Director and internal / external stakeholders, ensuring clear and timely communication
Assisting in planning and coordinating special events, board meetings, and training sessions
Managing travel arrangements and expense reports
Responding to external inquiries from potential clients, vendors, and others, with compassion and patience
In coordination with the Deputy Director, responsible for following up with clients who had made complaints or filed grievances
Providing support to other members of the senior leadership team from time to time as requested
Performing other administrative duties as needed to support the organization’s goals

Qualifications :

Bachelor’s degree or equivalent

At least 3-5 years of experience (more preferred) as an Executive Assistant or similar position,, preferably in a nonprofit and / or legal environment

Ability to communicate effectively and professionally with a diverse group of stakeholders, including staff, volunteer attorneys, board members, and other legal professionals, vendors, donors, and funders

Strong work ethic and adaptability

Excellent writing skills

Excellent interpersonal, communication, listening, and organizational skills

Ability to balance compassion and pragmatism

Patient, even-tempered, and has excellent people and problem-solving skills

Demonstrated ability to work independently and in a collaborative, hybrid team model, with an appreciation for diversity

Eagerness to learn and openness to feedback

Demonstrated commitment to public service and previous work with low-income people are strongly preferred

Professionalism, discretion, and ability to handle sensitive information with integrity.

Proficiency in Microsoft Office and Google Workspace, with a willingness to learn other software

Proficiency in languages other than English, specifically Spanish, and a willingness to enhance language skills are highly valued

Salary and Benefits :

The salary is $65,000 , depending on work experience. Salaries are reviewed and adjusted annually, depending on funding.

Generous fringe benefits, including 18 paid holidays in 2025, 6 weeks of paid time off (accruing at 2.5 days per month) in the first two years, and 6 weeks of parental leave (12 weeks after one year)

Individual health insurance, including optional dental and vision coverage, with partial payment for dependent health insurance

Life, and long and short-term disability insurance

Salary reduction option for a flexible spending account

Educational loan reimbursement up to $600 per month (after a set off of other loan reimbursement amounts

Voluntary tax-sheltered annuity with 3% match

State Bar of Georgia dues and CLE expenses

This position may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.

This position largely requires physical presence in the office, sometimes before or after normal business hours for meetings and events, with occasional remote days subject to approval of the Executive Director or Deputy Director.

Application Requirements : Submit a letter of interest; resume; writing sample (advice letter, legal memorandum or brief); official law school transcript (a copy is acceptable pending your order of an official transcript); and the names, phone numbers and e-mail addresses of three professional references (preferably individuals who have supervised or managed your work) with a brief statement as to the connection to the applicant, as one (1) PDF using our online application system at the following link : Atlantalegalaid.org / jobs. Only applications with all the requested documents will be considered for an interview.

Your application will be acknowledged. No phone calls please. For technical difficulties in submitting your application, please email career@atlantalegalaid.org .

ALAS considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, or any other legally protected status.

Salary : $65,000

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