What are the responsibilities and job description for the Summer Internship - Events position at Atlanta Track Club?

Job Type

Internship

Description

Atlanta Track Club is a nonprofit committed to creating an active and healthy Atlanta. Through running and walking, Atlanta Track Club motivates, inspires and engages the community to enjoy a healthier lifestyle. With more than 30,000 members, Atlanta Track Club is the second largest running organization in the United States. In addition to the Atlanta Journal-Constitution Peachtree Road Race - the largest 10K in the world, the Publix Atlanta Marathon, the PNC Atlanta 10 Miler and the Invesco QQQ Thanksgiving Day Half Marathon, Atlanta Track Club directs more than 40 events and programs per year. Through the support of its members and volunteers, Atlanta Track Club also maintains a number of community initiatives including organizing and promoting its Kilometer Kids youth running program to metro Atlanta youth, honoring high school cross country and track and field athletes through Atlanta Track Club's All-Metro Banquets as well as developing an elite group of Olympic level athletes on their athletic journeys.

Position Overview : Reporting to Director - Events, this position will assist in the planning and execution of events including but not limited to the All Comers Track & Field series, Braves Country 5K and Atlanta Journal-Constitution Peachtree Road Race. This position will help drive operational and logistical plans leading up to, on and after event days.

Responsibilities :

Administrative duties including, but not limited to, acting as a point of contact for vendors, members and partners; meeting coordination; drafting communication
Management of projects and tasks as required, including creating plans, tracking status and executing on responsibilities within projects
Drive strong cross-department collaboration enabling the organization to use its events to further enhance strategic initiatives and objectives
Represent Atlanta Track Club externally by ensuring all external communication is professional, timely and accurate
Supporting Atlanta Track Club events through pre- and post-event tasks, projects and event day responsibilities
Creation and presentation of an after-action report summarizing experience.
Other duties as assigned or requested

Requirements

Excellent verbal and written communication.

Strong interpersonal and customer service skills.

Sound organizational skills and attention to detail.

Excellent time management with a proven ability to meet deadlines.

Proven analytical and problem-solving experience.

Ability to function well in a fast-paced, deadline-driven environment.

Proficient in Microsoft Office 365.

Reliable transportation.

Ability to work Monday - Friday, as well as evenings and weekends for events.

Event Site and Physical Requirements

Assist on-site setup and break down at Atlanta Track Club events and programs.

Work with sponsors and other partners to ensure their on-site needs are met

Provide registration support, answer questions, and ensure smooth experiences for all stakeholders

Ensure that the event site is properly branded

Capture photos and videos of the event for use in social media and marketing materials

Ability to lift up to 50 pounds

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Summer Internship - Events

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